(a) There shall be no cost associated with the inspection of public records.
(b) Unless a higher fee is prescribed in accordance with state law or subsection (c) hereof, or unless the cost is waived pursuant to subsection (e) hereof, the charges for copies of any requested documents, reports or records shall be as follows:
(1) Photostatic copy $.10 per page for a report, document or record that is 8 ½" x 11" or 8 ½" x 14".
(2) Photos, documents, audio recording or video on a CD - $5.00 each.
(3) Municipal Court. The reproduction of Municipal Court records filed with the Clerk of Courts is established by the judges and published in the local rules of Canton Municipal Court.
(c) Any public document, report or record which is not described above shall be reproduced for the requesting party at a reasonable cost established by the Appointing Authority or elected official. Reasonable cost may include expendable supplies, cost of retrieval, mailing or other delivery costs, and direct equipment operating and maintenance costs.
(d) Appointing authorities or elected officials may permit the dissemination of copies of documents constituting public records at no cost, for those records which have previously been traditionally or routinely made available at no cost or the request is de minimis in nature. Copies of public records shall be made free of charge to other departments within City government and to other governmental entities which reciprocally provide free copies of records.
(e) A signed duplicate of a numerically numbered receipt by the person in charge of providing the copy shall be furnished to the individual upon payment. A duplicate copy of the receipt shall be retained by the Department along with a duplicate of the pay-in order and receipts shall be turned in daily, when practical, to the City Treasurer. If payment is made by check through the mail, no receipt need be furnished to the individual.
(Ord. 20-2020. Passed 2-10-20.)