32.01 PROCUREMENT OF GOODS AND SERVICE BY REQUESTS FOR PROPOSALS.

   1.   In procuring goods and/or services under the request for proposals (RFP) process, selection of the successful proposal may be based upon criteria in addition to cost to the City and compliance with specifications, including but not limited to experience, expertise and/or qualifications of the provider; quality of the goods and/or services; ease of operation; and the quality and availability of training or repair services.

   2.   The procurement of goods and/or services for the City, wherein criteria in addition to cost to the City and compliance with specifications will be considered in selecting from among competing proposers, and wherein the cost to the City is estimated to exceed $36,000, shall be accomplished under the RFP process outlined herein.

   3.   Exceptions to the RFP process are as follows:

      A.   Legal services.

      B.   Professional services where the estimated cost does not exceed $36,000.

      C.   Procurement of goods and/or services where the total cost is estimated not to exceed $36,000.

      D.   Procurement of professional services which are being funded by Federal funds, and where Federal law or regulation requires the use of a request for qualifications process.

32.02 BOND, INDEMNITY, AND INSURANCE.

   1.   When deemed to be in the public interest, the proposers may be required to submit a bond, with good and sufficient sureties, in an amount deemed adequate to assure performance of the contract in the time and manner prescribed in the contract, to secure the payment of the proposer’s subcontractors and suppliers, and to assure maintenance of the goods.

   2.   Proposers shall be required to execute an indemnity in favor of the City, agreeing to save, indemnify, and keep harmless the City against all loss, damages, claims, liabilities, judgments, costs and expenses which may in any way accrue against the City in consequence of the awarding the contract or which may in any way result from the proposer’s performance thereof

32.03 REPARATION, REVIEW, AND APPROVAL OF RFPS PRIOR TO ISSUANCE.

   The department head requesting the procurement of goods and/or services by RFP shall be responsible for preparing the RFP.

   All RFPs shall be subject to review by the City Administrator and the City Attorney for conformance with the requirements of this chapter as well as the review and approval by the City Council prior to issuance.

32.04 CONSULTANT PROHIBITED FROM SUBMITTING RFP.

   Independent consultants retained for the purpose of design and development of an RFP shall be prohibited from submitting a proposal for that RFP.

(Ord. 2179 – May 12 Supp.)

32.05 ISSUANCE AND PUBLICATION OF RFPS.

   The City Administrator, in consultation with the requesting department head, shall determine the most appropriate manner for issuance and promulgation of RFPs. RFPs shall be promulgated in such a manner as will reasonably assure notification to all potential proposers from whom the City would desire to receive proposals. Notice of the pendency and availability of RFPs shall be published at least fourteen (14) business days in advance of the date for receiving proposals.