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The Human Services Committee has as its purpose the job of analyzing requests for funding of agencies determined to be “human service” agencies and making recommendations for funding to the Council, which holds the ultimate power of approval. A “human service agency” is defined as an agency that provides services to the citizens of the City who are experiencing personal economic or social problems. The agency’s primary purpose should be to help individuals and families become self-sufficient and productive, to help them with problems, and to improve the well-being of the citizens of the City. The agencies should meet the basic human needs such as food, shelter, clothing, utilities, transportation, counseling, education, legal aid, rehabilitation of persons and health, and support basic needs services in the community. The Committee must maintain, as its primary goal, to direct the funds toward the greatest number of citizens possible, and assist certain other human service agencies. Thus the focus of the Committee should be on the “people” programs.
The committee shall consist of no less than five (5) members. Each member shall be chosen by the Mayor and approved by the Council. No member may be an officer or employee of any agency seeking approval for funding. One (1) member of the committee shall be a Council member with all the other members serving voluntarily.
The Committee shall choose members to serve as Chairperson, Vice Chairperson, and Secretary on a yearly basis. Each officer will serve for one (1) year. The Chairperson should serve no more than two (2) consecutive terms. The Council person member shall not serve as an officer. All vacancies should be filled immediately by the Committee as a whole.
The Committee shall have the following duties and responsibilities:
1. Create a structure for review of applications for funding. The structure shall be approved by the Council before implementation of the review process.
2. Require all requesting agencies to present Articles of Incorporation or charter documents where appropriate.
3. Require all requesting agencies to present financial documentation for the past year, where possible, and a budget projection for the period for which funds are being sought.
4. Organize funding hearings and approval hearings at separate times consistent with the timetable for City budgeting procedures. Any agency, individual or entity denied funding shall be immediately notified by the Committee in writing including a statement as to the reasons for the denial. That notice shall also provide that the agency, individual or entity may appeal the denial to the Boone City Council; that such appeal shall be heard at the same time as the Council considers the recommendations from the Committee as to expenditures; and that said agency, individual or entity shall give written notice, within ten (10) days of the denial decision to the Committee that they wish to appeal. Once the Boone City Council acts upon the recommendations of the Committee that shall constitute a final decision.
(Ord. 2261 - Dec. 20 Supp.)
5. Require agencies to submit audited financial reports or other documents evidencing financial responsibility as a requirement for continued funding.
6. Require agencies receiving funding to meet at least once a year solely as a means to respond to new circumstances and respond in writing as to its self-analysis, goals, program changes and proposed expansion of services.
7. Analyze every requesting agency to determine if any duplication of services or overlapping services exist.
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