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A. Number: The commissions shall consist of six (6) members, one of whom shall be a council member serving as a nonvoting liaison.
B. Council Liaison: To preserve the purpose of commissions to serve as independent, fact finding bodies to advise the city council on various matters, the role of the council liaison member is limited to: 1) providing direct communication for the sharing of information between the commission and city council, 2) serve as a commission member for quorum purposes, and 3) vote on any matter in which there is a tie vote among voting members. The council liaison member shall not be eligible to be a commission officer.
C. Quorum: Three (3) members of the commission constitute a quorum, and all actions by the commission require the affirmative vote of a quorum.
D. Residency: Members of commissions shall be residents of the city.
E. Terms Of Office: Members' terms of office shall be for three (3) years commencing January 1 in the year following the enabling resolution except that the terms of the first set of members on any commission shall be staggered so that no more than one-half (1/2) of the total number of members on any commission shall expire in any one year. Upon completion of their term, a member shall continue to serve until a successor is appointed. No individual shall serve more than three (3) consecutive full terms on the same commission, but is eligible for reappointment after one year following completion of the last term.
F. Removal: Members of commissions shall serve at the will of the city council and any member of a commission may be removed from office by two- thirds (2/3) vote of all council members.
G. Vacancies: It shall be the duty of the chairperson of the commission to notify the city administrator promptly of any vacancies occurring in membership. In the case of any member missing three (3) consecutive commission meetings or more than one-third (1/3) of the meetings held within the calendar year, the mayor may declare a vacancy to exist without formal removal proceedings.
H. Appointments And Vacancies: Members of commissions shall be appointed by the mayor with council approval. Vacancies shall be filled for the unexpired term by the same process. (Ord. 2013-1, 2-5-2013; amd. Ord. 2024-013, 7-16-2024)
A. Officers: Each commission shall have a chairperson, vice chairperson and a secretary appointed annually by the mayor and approved by the council at its first meeting of the year. The chairperson, and vice chairperson acting in the absence of the chairperson, shall be responsible for calling meetings and presiding at meetings and shall be entitled to an equal vote with the other members of the commission. The secretary shall be responsible for the keeping of the meeting minutes and commission documents and records. The secretary office and duties may be assumed by staff assigned by the council.
B. Committees: The commission may establish committees and subcommittees from its membership to serve in an advisory capacity to assist the commission in the conduct of its business.
C. Advisors: The city attorney, city staff and city consultants shall serve as advisors to the commission. (Ord. 2013-1, 2-5-2013)
A. Frequency: Meetings are scheduled to be held once per month or may be called by the chairperson or set by the council as often as necessary to accomplish the duties of the commission. At the last regular meeting of each year, the commission shall approve the schedule of regular meeting dates, times and locations for the next calendar year. Notice of the time and place of a special meeting shall be communicated to the members and publicly noticed at least three (3) days prior to the meeting except in the event of emergency. All commission meetings shall be open to the public.
B. Quorum: Three (3) members of a commission shall constitute a quorum for the conduct of business, except when a greater number of votes are required by statutes.
C. Rules Of Conduct: The commissions shall be governed and operate pursuant to "Robert's Rules of Order". The commission may adopt additional rules for its governance and for the transaction of its business, following review by the city council. The commissions shall keep a record of attendance, resolutions, motions, findings and determinations at its meetings, showing the vote of each member on each question requiring a vote, or if absent or abstaining from voting, indicating such fact. The records of the commission shall be a public record. No member of a commission shall make or vote on any motion in which the member has direct or indirect interests. (Ord. 2013-1, 2-5-2013; amd. Ord. 2024-013, 7-16-2024)
A. Duties: Commissions shall review all business items that are within their established duties or as assigned by the council which comes before them in relation to all city ordinances, plans and policies that exist at the time the business comes to their agenda.
B. Program Of Work: On an annual basis, each commission shall prepare and submit to the city council for its approval a proposed work plan for the next year, describing actions needed to effectively fulfill the purpose and duties of the commission.
C. Effect: The decisions of any commission shall be considered advisory only and all final decisions shall rest with the city council. (Ord. 2013-1, 2-5-2013)
The provisions of the government data practices act, Minnesota statutes chapter 13, the open meeting law, Minnesota statutes chapter 13D and the laws relating to gifts to local officials, Minnesota statutes section 471.895, as these laws may be amended from time to time, apply to the advisory commissions and all of their members. (Ord. 2013-1, 2-5-2013)
A. Appropriations: The city council shall make available to the commission such appropriations as it may see fit for expenses necessary to conduct its work.
B. Compensation, Expenses: Members of the commission may be compensated as determined by the council and may receive necessary expenses while on official business for the commission, if funds are approved by the city council for these purposes. (Ord. 2013-1, 2-5-2013)