Preliminary plats shall be reviewed and distributed according to the following procedures.
(a) Required Submission. Twelve copies of the preliminary plat and supplementary material specified in Section 1244.07 shall be submitted to the Planning Coordinator with a written application for conditional approval at least 29 days prior to the hearing at which such plat is to be considered.
(b) Review for Completeness. The Planning Coordinator shall review the submitted application for completeness and compliance with the applicable submission requirements. If the application is deemed insufficient, the Planning Coordinator shall, within ten days, notify the applicant of the deficiencies and place the application on hold until complete. When the application is determined complete and the application fee has been paid, the Planning Coordinator shall officially accept the application for consideration and place it on the Planning Commission’s agenda.
(c) Distribution of Plans. Within two days after determining that an application is complete, the Planning Coordinator shall forward two copies of the complete application to the City Engineer and one copy of the complete application shall be submitted to each Department Director and to the Landmarks Preservation Commission. The City Engineer, the Directors and the Landmarks Preservation Commission shall review the application and submit his or her recommendations to the Planning Coordinator within ten days from the date the application is deemed complete.
(d) Transmission to the Planning Commission. The Planning Commission Chair shall distribute the application and the recommendations from the City Engineer and Directors in division (c) above to the Planning Commission.
(e) Public Hearing And Notice By Planning Commission. The Planning Commission shall hold a public hearing on the application. Public notice of such public hearing shall be given no less than ten days before the date of the hearing to the applicant and to the owners of property which are immediately adjacent to, adjoining and abutting the property on which the subdivision is proposed. Notices shall set forth the time and place of the public hearing and the nature of the proposed subdivision. Failure of delivery of such notice shall not invalidate action taken on such application.
(f) Action By Planning Commission.
(1) The Planning Commission shall take one of the following actions:
A. Approve.
B. Disapprove. If a preliminary plat is disapproved, the reasons for such disapproval shall be stated in writing.
C. Approve with modifications. If the preliminary plat is approved with modifications, the nature of the modifications shall be indicated in writing.
(2) If the Planning Commission fails to act within 60 days from the date the application was deemed complete, or an extended period as may be agreed upon, then the applicant may deem the application denied.
(3) The action of the Planning Commission shall be noted on two copies of the preliminary plat, with any notation made at the time of approval or disapproval of the specific changes required.
A. One copy shall be returned to the subdivider; and
B. One copy shall be retained by the Planning Commission.
(4) If the Planning Commission disapproves a preliminary plat subject to modification, such modified preliminary plat may be resubmitted for review by the Commission within 90 days at no additional fee.
(5) Approval of the preliminary plat does not constitute acceptance of the final plat. The approval of the preliminary plat shall lapse unless a final plat based on the approved preliminary plat is submitted within one year from the date of such approval. An extension of time may be applied for by the subdivider and may be granted by the Planning Commission.
(g) Applicants seeking to amend and/or modify an approved preliminary plat shall be required to follow all procedures set forth in divisions (a) through (f) of this section.
(h) All submissions must be in PDF and DWG/DXF formats.
(Ord. 58-01. Passed 5-29-01; Ord. 18-05. Passed 3-14-05; Ord. 139-06. Passed 1-8-07; Ord. 80-12. Passed 9-10-12; Ord. 45-13. Passed 5-13-13.)