208.01 Definitions.
208.02 Notice of regular and organizational meetings.
208.03 Notice to public of special meetings.
208.04 Notice to news media of special meetings.
208.05 Advance notification to individuals.
208.06 Formal requirements of notice.
208.07 General provisions.
CROSS REFERENCES
Council meetings generally - see CHTR. Art. IV, § 8; ADM. 220.01
Sunshine Law - see CHTR. Art. XIII, § 8
Public meetings - see Ohio R.C. 121.22
Council committee meetings - see ADM. 220.21
As used in this chapter:
(a) "Clerk" means the Clerk of Council.
(b) "Day" means a calendar day.
(c) "Meeting" means any prearranged discussion of the public business of a Municipal body by a majority of the members of the Municipal body.
(d) "Municipal body" means each of the following:
(1) Council;
(2) An Assessment Equalization Board;
(3) The Planning Commission;
(4) The Board of Zoning and Building Appeals;
(5) The Civil Service Commission; and
(6) The Recreation Board.
(7) "Municipal body" includes any committee of any such Municipal body comprised of members of such body if such committee is comprised of a majority of the members of the main Municipal body or is a decision-making committee.
(e) "Oral notification" means notification given orally, either in person or by telephone, directly to the party for whom such notification is intended, or by leaving an oral message for such party at the address, or if by telephone at the telephone number, of such party as shown on the records kept by the Clerk under this chapter.
(f) "Post" means to post in an area accessible to the public during usual business hours at the office of the Clerk, i.e. on the posting board located in the lobby of the City Administration Building.
(g) "Published" means published once in a newspaper having a general circulation in the Municipality, as defined in Ohio R.C. 7.12, except that no portion of such newspaper need be printed in the Municipality.
(h) "Special meeting" means a meeting which is neither a regular meeting, nor an adjournment of a regular or special meeting to another time or day, to consider items specifically stated on the original agenda of such regular or special meeting.
(i) "Written notification" means notification in writing that is mailed, telegraphed or delivered to the address of the party for whom such notification is intended as shown on the records kept by the Clerk under this chapter, or in any way delivered to such party. If mailed, such notification shall be mailed by first class mail, deposited in a U.S. Postal Service mailbox not later than the second day preceding the day of the meeting to which such notification refers, provided that at least one regular mail delivery day falls between the day of mailing and the day of such meeting.
(Ord. 9-82. Passed 1-25-82.)
(a) The Clerk shall annually post a statement of the time and place of regular meetings of each Municipal body for each calendar year. The Clerk shall check at reasonable intervals to ensure that such statement remains so posted during such calendar year. If, at any time during the calendar year, the time or place of regular meetings, or of any regular meeting, is changed on a permanent or temporary basis, meaning at least two meetings, a statement of the time and place of such changed regular meetings shall be so posted by the Clerk at least twenty-four hours before the time of the first changed regular meeting.
(b) The Clerk shall post a statement of the time and place of any organizational meeting of a Municipal body at least twenty-four hours before the time of such organizational meeting.
(c) Upon the adjournment of any regular or special meeting to another day, the Clerk shall promptly post notice of the time and place of such adjourned meeting.
(Ord. 9-82. Passed 1-25-82.)
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