(a) Any person may visit or telephone the office of the Clerk during that office's regular hours to determine the time and place of regular meetings; the time, place and purpose of any then known special meeting; and whether or not the available agenda of any such future meeting states that any specific type of public business, identified by such person, is to be discussed at such meeting. However, such shall not be construed as an official request for notification unless the person identifies himself or herself to the Clerk and requests the Clerk to record such request.
(b) Any notification provided in this chapter that is to be given by the Clerk may be given by any person acting on behalf of or under the authority of the Clerk, but only the Clerk or the Assistant Clerk shall record notification requests.
(c) Two telephone calls and/or one written document shall constitute a reasonable attempt at notification in compliance with this chapter.
(d) A certificate by the Clerk as to compliance with this chapter shall be conclusive upon the City and the Municipal body involved, and at the end of each year the Clerk, or a member of the Municipal body, shall submit a certificate as to compliance with this chapter as to notice and notification.
(e) The Clerk shall maintain a record of the date, manner and time, if pertinent under this chapter, of all actions taken with regard to notices and notifications under Sections 208.03 through 208.05, and shall retain copies of proofs of publication of notifications or notices published thereunder for a period of sixty days only, or until the calendar year's end, whichever is longer.
(f) To ensure compliance with this chapter as to notice and notification, the Municipal body shall designate a person whose responsibility it shall be to timely advise the Clerk of future meetings, and the subject matters to be discussed thereat, of such Municipal body, and such party shall record the time, place and manner of giving such notice in the minutes of the body.
(Ord. 9-82. Passed 1-25-82.)