CHAPTER 184
Archives and Records Commission
Archives and Records Commission
184.01 Creation; members.
184.02 Duties.
184.03 Procedure for records disposal.
184.04 Records Management Policy.
184.05
Records Administrator.
CROSS REFERENCES
Creation of City Records Commission - see Ohio R. C. 149.39
Tampering with records - see GEN. OFF. 642.18
184.01 CREATION; MEMBERS
(a) There is hereby created the Archives and Records Commission composed of the Mayor, who shall act as chairman, the Director of Finance, the Law Director, the Clerk of Council and a citizen to be appointed by the Chief Executive.
(b) The Commission shall appoint a secretary who shall not be a member of the Commission and shall serve at the pleasure of the chairman.
(Ord. 2010-127. Passed 10-11-10.)
(c) The Commission shall meet at least once each year and upon call of the Commission. (Ord. 2012-008. Passed 2-27-12.)
184.02 DUTIES.
The functions of the Archives and Records Commission shall be to provide the rules for retention and disposal of records of the City and to review records disposal lists submitted by the various municipal officers. The municipal list contains those records which have been microfilmed or no longer have administrative, legal or fiscal value to the City or to its citizens. The records may be disposed of by the Records Administrator pursuant to the procedure outlined in this chapter. (Ord. 2010-127. Passed 10-11-10.)
184.03 PROCEDURE FOR RECORDS DISPOSAL.
When municipal records have been approved for disposal by the Archives and Records Commission, the Records Administrator shall comply with the rules and regulations for disposal of public records established by the Ohio Historical Society and the Auditor of State. Furthermore, the Aurora Historical Society shall also be informed and given a reasonable opportunity to select for its custody or disposal such public records as it considers to be of continuing historical value. (Ord. 2010-127. Passed 10-11-10.)
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