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(A) Applying in advance. Any city official or employee intending to attend any convention, conference or meeting may apply for and secure an advance for his expenses, if approved by the City Manager and provided for in the budget, and shall give a general itemized statement of expenditures upon his return.
(B) Per diem rate. If the City Manager so elects, he may determine a per diem rate which shall include all expenses except transportation and registration for the convention. If the City Manager designates such a per diem rate, the city officials or employees attending the convention shall not be entitled to any reimbursement or payment in excess of the per diem rate, except for transportation and registration, and the city officials or employees, upon their return from the convention or conference, shall not be required to submit an itemized statement of their expenditures, but shall be required to submit a general statement of the number of days to which they are entitled to such a per diem rate, together with an itemized statement of their expenditures for trans-portation and registration.
(C) Forms. The Director of Finance is hereby authorized to prepare for use any forms needed to give necessary data of expenditures by city officials or employees.
('86 Code, § 2.60.050) (Ord. 3130, passed - - )
No reimbursement shall be made for other expenditures or for expenses incurred in connection with entertainment or for transportation, lodging, meals or other expenses in connection with sidetrips, stop-overs or visits to cities other than the convention or conference city, unless the expenses or visits have been authorized by the City Council prior to being incurred.
('86 Code, § 2.60.070) (Ord. 2596, passed - - )
A general itemized statement and an affidavit covering all expenses for which reimbursement is requested shall be filed with the Director of Finance, upon the return of the city official or city employee; provided, however, that the transportation allowance shall not exceed the cost of travel by the most suitable means.
('86 Code, § 2.60.090) (Ord. 3100, passed - - )
The City Manager may approve exceptions to, or variations in, the foregoing when, in his judgment, the same are necessary, having in mind the ultimate economy of the city. All changes or variations shall be confirmed by the City Council.
('86 Code, § 2.60.100) (Ord. 2959, passed - - )