The Festival, Arts, Recreation and Entertainment (FARE) Committee is hereby established for the following purposes and duties:
A. Fully assess entertaining cultural and recreational events, activities focusing on the arts, music festivals, or other celebrations similar in overall intent that will appeal to the various facets of Alamo's diversified population.
B. Discuss and coordinate such events described in Section 2-7-2
(A)(1) above, that shall then be disclosed in tentative format for the calendar year; said calendar of proposed events to be presented to the City Manager's office for his/her assessment. After Managements' vetting, the calendar of events shall be presented to the Board of Commissioners for their information; however, if there is a perceived need in allocating budget(s) and/or requiring street closure(s), then the Board of Commissioners will be approached for such approval(s) at the proper time prior to the event or activity.
C. In FARE's assessment of their stewardship, consideration should include an event's need for sufficient off-street parking, police security, Fire Department presence, EMS availability, trash receptacle placement (including disposal throughout the event), lighting, restrained sound levels and controlling overall anticipated noise, and post event forums that may have various department heads attending to further discuss and refine the successes and weaknesses of how the even transpired.
D. Discuss the possibility of sub-committees to more deeply research and examine an event or activity that may be worthwhile but would be pending the sub-committee's pro's/con's report.
E. Any private donations to participate in an event or activity, shall strictly follow the financial protocols of the City of Alamo to maximize transparency and be preparatory for auditing purposes.
F. Abide unto any other duties that the Board of Commissioners may delegate and request of the FARE Committee that is related to their general stewardship.
G. The FARE Committee's Chairperson, Vice-chairperson, or another designated FARE representative shall present, at a minimum, an annual report to the Board of Commissioners during the first quarter of the following calendar year; such report to express FARE's events, activities, accomplishments, goals/measures reached, costs incurred or financial resources needed, etc. (Ord. 76-1-24, 1-16-2024)