A. The City of Alamo, Texas hereby creates the Festival, Arts, Recreation and Entertainment (FARE) Committee for the Alamo community.
B. Membership: The FARE Committee shall be comprised of five (5) persons who will be residents of the City of Alamo; and who shall be a qualified elector at the time of appointment.
C. Appointment: The FARE Committee members shall be appointed at large by the Board of Commissioners upon a majority vote for such appointment. The Board of Commissioners shall always have the inherent right to replace any FARE Committee member at any time, without cause.
D. Tenure: Pursuant to Section 2-1-3
of the Code of Ordinances, each appointed FARE Committee member shall be appointed for (3) year terms. The first term, if not ending before the end of the calendar year, shall serve until December 31 of the following year even if the time of service is over three (3) full years from the first time of being appointed. Thereafter, each term shall be for three (3) years and end on December 31 to then be considered (re)appointment or replacement. Should a member resign, be replaced, or not be able to serve any longer, any appointed replacement shall serve the un-expired term of the vacant FARE Committee members' seat. There is no limit on the number of terms a FARE member may serve; but such shall be determined by the Board of Commissioners generally based on a member's effectiveness, consistent attendance, respectful conduct, and a members' strong passion of their stewardship.
E. With Staff support, the FARE Committee shall review and adopt Bylaws and any subsequent amendments thereto, in order to provide structure in orderly conducting their meetings; such bylaws to be substantially compliant to Title 2 'Boards, Commissions and Committees', Chapter 1 'Board and Commission Standards'. Based on the consistent need to coordinate entertainment events, discuss the arts and cultural activities in various venues, and publicize such through available (social media) platforms, inclusive the city's main website, the Board of Commissioners hereby delegates the Public Information Department or his/her designated representative, to be the Staff liaison with the FARE Committee; with the City Manager or Assistant City Manager expected to occasionally attend FARE meetings, events, and/or activities to provide any needful insight on any budget related expenditures being discussed/discerned. (Ord. 76-1-24, 1-16-2024)
The Festival, Arts, Recreation and Entertainment (FARE) Committee is hereby established for the following purposes and duties:
A. Fully assess entertaining cultural and recreational events, activities focusing on the arts, music festivals, or other celebrations similar in overall intent that will appeal to the various facets of Alamo's diversified population.
B. Discuss and coordinate such events described in Section 2-7-2
(A)(1) above, that shall then be disclosed in tentative format for the calendar year; said calendar of proposed events to be presented to the City Manager's office for his/her assessment. After Managements' vetting, the calendar of events shall be presented to the Board of Commissioners for their information; however, if there is a perceived need in allocating budget(s) and/or requiring street closure(s), then the Board of Commissioners will be approached for such approval(s) at the proper time prior to the event or activity.
C. In FARE's assessment of their stewardship, consideration should include an event's need for sufficient off-street parking, police security, Fire Department presence, EMS availability, trash receptacle placement (including disposal throughout the event), lighting, restrained sound levels and controlling overall anticipated noise, and post event forums that may have various department heads attending to further discuss and refine the successes and weaknesses of how the even transpired.
D. Discuss the possibility of sub-committees to more deeply research and examine an event or activity that may be worthwhile but would be pending the sub-committee's pro's/con's report.
E. Any private donations to participate in an event or activity, shall strictly follow the financial protocols of the City of Alamo to maximize transparency and be preparatory for auditing purposes.
F. Abide unto any other duties that the Board of Commissioners may delegate and request of the FARE Committee that is related to their general stewardship.
G. The FARE Committee's Chairperson, Vice-chairperson, or another designated FARE representative shall present, at a minimum, an annual report to the Board of Commissioners during the first quarter of the following calendar year; such report to express FARE's events, activities, accomplishments, goals/measures reached, costs incurred or financial resources needed, etc. (Ord. 76-1-24, 1-16-2024)