(a) Procedure for Approval. In accordance with § 1244.03, the Planning Commission should establish procedures for the submission, review and approval of all preliminary plans, improvement plans and record plats. Time requirements for processing, as well as the number of prints needed for review of various public agencies, should also be included. In cases where other agencies exercise approval authority, a complete description of such procedures should also be included.
(b) Method for Plan Approval.
(1) Preliminary plans. The developer shall work out layout and road patterns with the County Regional Planning Commission staff and deliver an approved and initialed plan and three copies thereof to the Village offices for review by the Village Engineer and the Building Commissioner/Inspector. All plans submitted to the Village for review shall not be folded, but may be rolled.
When such plans are approved, the Village Engineer and Building Commissioner/Inspector shall submit one signed copy to the Planning Commission with their approval report and one copy to each Commission member.
The Commission will discuss and approve the plan after any required changes are accomplished.
After approval by the Commission, the developer shall submit seven copies of the corrected plan to the Village Administrator, to be distributed as follows: one for the Regional Planning Commission; two for the Village Engineer; one for the Building Commissioner/Inspector; one for the Planning Commission; and two for the developer.
(2) Water works plan. The developer shall submit two copies of a water works plan to the Village Administrator for review by the Village Engineer. All plans submitted to the Village for review shall not be folded, but may be rolled.
The Village Engineer shall mark revisions on one copy of the water works plan and return such copy to the developer. The developer shall make the necessary revisions on such plan, resubmit two sets of the corrected plan to the Engineer for Planning Commission approval and submit approved copies of the corrected plan to the Cincinnati Water Works Department for its approval.
After approval by the Cincinnati Water Works Department, the developer shall submit three copies of the final approved plan to the Village Administrator to be distributed as follows: two for the Village Engineer and one for the Fire Department.
(3) Subdivision improvement plans. Subdivision improvement plans must follow the approved preliminary plans as to lot layout and road pattern.
The developer shall deliver three copies of improvement plans, grading plans and supporting data for sanitary and storm sewer design to the Village Administrator for review by the Village Engineer. All plans submitted to the Village for review shall not be folded, but may be rolled.
The Engineer will mark revisions on one copy of these plans and supporting data for sanitary and storm sewer design and send them along with one unmarked copy of each to the Metropolitan Sewer District (M.S.D.) for review and approval. The District’s Sanitary Engineer will add his or her notations to the marked copy and return such copy to the developer. The absence of any required data shall be sufficient cause for immediate rejection by the Village Engineer.
The developer shall correct all revisions and send three corrected copies and the original marked copy to the Metropolitan Sewer District. The Sanitary Engineer shall review such plans to see that all revisions for sanitary and storm sewers have been corrected, and if so, he or she will sign two copies and send them along with the original marked copy to the Village Engineer.
The Village Engineer shall review such plans to see that all other revisions have been corrected, and if so, he or she will approve and sign such plans. If corrections are not satisfactory to the Village Engineer, he or she will send one marked copy to the developer with instructions to correct the resubmitted plans.
As a matter of policy the Village Engineer may, in all cases mentioned in this division, correspond directly with the developer’s consultant, with the developer’s permission in writing. The Village Engineer will submit one signed copy to the Planning Commission with his or her approval report.
The Commission will discuss and approve the plans after any required changes are accomplished.
To ensure placement on the Commission agenda, all plans which are presumably correct must be submitted to the Village Engineer at least two weeks prior to the Commission agenda closing date.
The developer shall submit ten copies of the approved plan to the Secretary of the Planning Commission for signature. Such signed prints will be distributed by the Village Administrator as follows: two for the Metropolitan Sewer District, one for Cincinnati Gas and Electric, one for the County Board of Health, one for the Cincinnati Water Works Department, two for the Village Engineer, one for the Planning Commission, and two for the developer.
(4) Record plats. The developer shall submit two copies of the record plat to the Village Administrator for review by the Village Engineer. All plans submitted to the Village for review shall not be folded, but may be rolled.
The Village Engineer will mark revisions on one copy and send such copy back to the developer. The developer shall correct all revisions and send the marked copy and corrected copies to the Engineer. The Engineer shall review the plans to see that all revisions have been corrected, and if so, he or she shall sign and approve the plans. If the corrections are not satisfactory to the Engineer, he or she shall send one marked copy to the developer with instructions to correct and resubmit the plans. The Engineer will send two copies of the corrected plans to the Metropolitan Sewer District.
The Engineer shall determine the amount of bond required, including predicted inflation increase, if any, for roadway improvements. The Metropolitan Sewer District shall determine the amount of the bond required, if any, for underground improvements and send this bond amount to the Engineer. The Engineer shall notify the developer of the total amount of bond required, if any. The Engineer may elect to determine the amount of the bond for storm sewers.
The developer shall post the necessary bond with the Finance Director, who will notify the Village Engineer, in writing, that the bond has been received.
As a matter of policy, the Engineer may, in all cases mentioned in this division, correspond directly with the developer’s consultant, with the developer’s permission in writing.
The Engineer shall submit his or her approval report, one corrected copy of the record plat and the original corrected tracing to the Planning Commission, and shall submit one copy to each member after all bonds have been received.
The Commission will approve the record plat for recordation and the Secretary of the Commission will sign the original tracing.
The original polyester film tracing will be given to the developer so it can be recorded, and five copies of it will be given to the Village Administrator for distribution as follows: one for the Planning Commission; two for the Engineer; one for the Metropolitan Sewer District; and one for the Cincinnati Water Works Department.
After the streets indicated on his or her record plat have been accepted by the Village, the developer shall submit the original tracing to the Village Administrator. The Engineer shall have the Clerk of Council sign this tracing and return it to the developer. The developer shall furnish the Village Administrator five copies of the final record plat for distribution, as mentioned in this division. The Planning Commission meeting agenda closing date shall be ten days prior to the regular Commission meeting.