The following policy is hereby implemented with respect to requests by covered individuals to restrict disclosure pursuant to I.C. 36-1-8.5.
(A) A request under I.C. 36-1-8.5 must be made in writing. The written request must include the following:
(1) The individual’s full name;
(2) The individual’s full address(es);
(3) A statement that the individual is either a judge, law enforcement officer, or domestic violence victim as defined under I.C. 36-1-8.5; and
(4) A statement that the individual is requesting pursuant to I.C. 36-1-8.5 that public access to the individual’s home address(es) be restricted.
(B) Only written requests by judges, law enforcement officers, and victims of domestic violence as are defined in I.C. 36-1-8.5 shall be approved for restricted disclosure. The individual must provide verification that the individual is covered under I.C. 36-1-8.5 if requested by the County Administrator.
(C) The County Administrator shall prescribe a form to be filled out and signed by any requesting party, identifying those public access restrictions available and being requested. Any county office or department receiving an individual’s request for public access restrictions shall refer them to the County Administrator. All requests must be processed through the County Administrator’s office.
(D) Upon receipt of a written request, the County Administrator shall take all reasonably necessary steps to ensure the following steps are completed and the access is restricted as required under I.C. 36-1-8.5:
(1) The County Administrator shall take all reasonable steps necessary to restrict access on the county’s GIS mapping website;
(2) The County Administrator shall contact the Treasurer’s office, who shall take all reasonable steps necessary to restrict access on the Treasurer’
(3) The County Administrator shall contact the Assessor’s office, who shall take all reasonable steps necessary to restrict access on the Assessor’s “Public Property Data Base Web Site” as required by I.C. 36-1-8.5;
(4) The County Administrator shall contact the Recorder’s office, who shall take all reasonable steps necessary to restrict access on the Recorder’s “Public Property Data Base Web Site” as required by I.C. 36-1-8.5, including but not limited to the “Free Name Search”; and
(5) The County Administrator shall take any and all other reasonable and additional steps necessary to comply with the statute.
(E) This policy does not apply to searches performed on county-owned and operated public workstations located in county offices and departments that are directly connected to the applicable server and not searching via the internet.
(F) In the event the County Recorder, County Treasurer, County Auditor, or County Assessor has a reasonable belief that a covered person is no longer living at an address that receives restricted access, then in that event the County Administrator shall notify the covered person of its reasonable belief. The notification shall be made by telephone call, email, and regular mail. In the event the covered person fails to respond within 30 days of the County Administrator’s notification, then the property listed in the covered person’s request shall be removed from the restricted disclosures.
(G) All covered persons whose home address is restricted from disclosure shall notify the County Auditor of a change of home address, termination from employment, or any change of circumstances that may disqualify them from being a covered person under I.C. 36-1-8.5-2.
(BC Res. 2015-04, passed 1-12-15; Am. BC Res. 2016-06, passed 6-3-16)