CHAPTER 33: PURCHASING POLICIES
Section
General Provisions
   33.01   Purchasing agency
Purchasing Rules
   33.15   Protection of offers; status of documents as public records
   33.16   Discussions with offerors responding to a request for proposals
   33.17   Delay of opening offers
   33.18   Evidence of financial responsibility
   33.19   Use of request for proposal for purchases of designated types of supplies
   33.20   Modification and termination of conflicts
   33.21   Purchase of services
   33.22   Small business set-aside purchases
   33.23   Indiana business preference
   33.24   Purchase of supplies manufactured in the United States
   33.25   Credit card purchasing policy
Purchasing Policies
   33.40   Publication of notices
   33.41   Receiving offers
   33.42   Small purchases
GENERAL PROVISIONS
§ 33.01 PURCHASING AGENCY.
   (A)   The Town Purchasing Agency (the “Purchasing Agency”) is established as the purchasing agency for the Town.
(2005 Code, § 25.01)
   (B)   The Purchasing Agency shall have all the powers and duties authorized under I.C. 5-22, as may be supplemented from time to time by ordinances adopted by the Town Council and policies adopted by the Purchasing Agency.
(2005 Code, § 25.02)
   (C)   The Purchasing Agency shall act as the purchasing agent for every board, office, commission, council, department or other establishment of the Town.
(2005 Code, § 25.03)
   (D)   The Purchasing Agency may designate in writing any employee of the Town as a purchasing agent. Therefore, the Purchasing Agency sets forth in writing the following purchasing agents:
      (1)   Town Council members;
      (2)   Town Clerk-Treasurer;
      (3)   Walkerton Chief of Police;
      (4)   Walkerton Assistant Chief of Police;
      (5)   Public Works Director;
      (6)   Wastewater and Motor Vehicle Highway Assistant Superintendent;
      (7)   Electric employees;
      (8)   Fire Chief;
      (9)   Assistant Fire Chiefs;
      (10)   EMS Director;
      (11)   Historical Society officers;
      (12)   Building Commissioner;
      (13)   Park Board;
      (14)   Park and Recreation Superintendent; and
      (15)   Economic Director.
(2005 Code, § 25.04)
(Ord. 1998-6, passed 7-6-1998)
PURCHASING RULES
§ 33.15 PROTECTION OF OFFERS; STATUS OF DOCUMENTS AS PUBLIC RECORDS.
   (A)   Protection of offers prior to opening. The purchasing agent shall retain all offers received in a secure location prior to the date and time at which offers will be opened in order to prevent disclosure of the contents prior to the opening of the offers.
   (B)   Uunobstructed evaluation of offers. After offers have been opened, the purchasing agent shall be responsible for maintaining the offers in such a manner as to permit evaluation of the offers by the persons responsible for evaluating the offers.
   (C)   Public records status of bids. Bids submitted in response to an invitation for bids must be available for public inspection and copying after the time of the bid opening.
   (D)   Register of proposals. The purchasing agent shall prepare a register of proposals for each request for proposals issued which shall contain information concerning the proposals available for public inspection and copying. Proposals may not be disclosed.
(2005 Code, Ch. 25, II, § 1) (Ord. 1998-7, passed 7-6-1998)
§ 33.16 DISCUSSIONS WITH OFFERORS RESPONDING TO A REQUEST FOR PROPOSALS.
   The purchasing agent may conduct discussions with, and best and final offer may be obtained from, responsible offerors who submit proposals determined to be reasonably susceptible of being selected for a contract award.
(2005 Code, Ch. 25, II, § 2) (Ord. 1998-7, passed 7-6-1998)
§ 33.17 DELAY OF OPENING OF OFFERS.
   When the Town Council makes a written determination that it is in the Purchasing Agency’s best interests, offers may be opened after the time stated in the solicitation. The date, time and place of the rescheduled opening must be announced at the time and place of the originally scheduled opening.
(2005 Code, Ch. 25, II, § 3) (Ord. 1998-7, passed 7-6-1998)
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