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PURCHASING RULES
(A) Protection of offers prior to opening. The purchasing agent shall retain all offers received in a secure location prior to the date and time at which offers will be opened in order to prevent disclosure of the contents prior to the opening of the offers.
(B) Uunobstructed evaluation of offers. After offers have been opened, the purchasing agent shall be responsible for maintaining the offers in such a manner as to permit evaluation of the offers by the persons responsible for evaluating the offers.
(C) Public records status of bids. Bids submitted in response to an invitation for bids must be available for public inspection and copying after the time of the bid opening.
(D) Register of proposals. The purchasing agent shall prepare a register of proposals for each request for proposals issued which shall contain information concerning the proposals available for public inspection and copying. Proposals may not be disclosed.
(2005 Code, Ch. 25, II, § 1) (Ord. 1998-7, passed 7-6-1998)
The purchasing agent may conduct discussions with, and best and final offer may be obtained from, responsible offerors who submit proposals determined to be reasonably susceptible of being selected for a contract award.
(2005 Code, Ch. 25, II, § 2) (Ord. 1998-7, passed 7-6-1998)
When the Town Council makes a written determination that it is in the Purchasing Agency’s best interests, offers may be opened after the time stated in the solicitation. The date, time and place of the rescheduled opening must be announced at the time and place of the originally scheduled opening.
(2005 Code, Ch. 25, II, § 3) (Ord. 1998-7, passed 7-6-1998)
(A) Purchases less than $50,000. The purchasing agent may not require evidence of financial responsibility when the estimated cost of a purchase is less than $50,000.
(B) Purchases between $25,000 and $100,000. The solicitation may include a requirement that an offeror provide evidence of financial responsibility. If evidence of financial responsibility is required, the solicitation must indicate the kind of evidence that will be acceptable. If a bond or certified check is required, it may not exceed 10% of the estimated cost of the purchase.
(C) Purchases over $100,000. The solicitation shall include a requirement that an offeror provide evidence of financial responsibility and must indicate the kind of evidence that will be acceptable. If a bond or certified check is required, it may not exceed 10% of the estimated cost of the purchase.
(D) Small business set-asides. The purchasing agent may determine that no evidence of financial responsibility shall be required for a small business set-aside purchase.
(2005 Code, Ch. 25, II, § 4) (Ord. 1998-7, passed 7-6-1998)
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