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GENERAL PROVISIONS
(A) The Town Purchasing Agency (the “Purchasing Agency”) is established as the purchasing agency for the Town.
(2005 Code, § 25.01)
(B) The Purchasing Agency shall have all the powers and duties authorized under I.C. 5-22, as may be supplemented from time to time by ordinances adopted by the Town Council and policies adopted by the Purchasing Agency.
(2005 Code, § 25.02)
(C) The Purchasing Agency shall act as the purchasing agent for every board, office, commission, council, department or other establishment of the Town.
(2005 Code, § 25.03)
(D) The Purchasing Agency may designate in writing any employee of the Town as a purchasing agent. Therefore, the Purchasing Agency sets forth in writing the following purchasing agents:
(1) Town Council members;
(2) Town Clerk-Treasurer;
(3) Walkerton Chief of Police;
(4) Walkerton Assistant Chief of Police;
(5) Public Works Director;
(6) Wastewater and Motor Vehicle Highway Assistant Superintendent;
(7) Electric employees;
(8) Fire Chief;
(9) Assistant Fire Chiefs;
(10) EMS Director;
(11) Historical Society officers;
(12) Building Commissioner;
(13) Park Board;
(14) Park and Recreation Superintendent; and
(15) Economic Director.
(2005 Code, § 25.04)
(Ord. 1998-6, passed 7-6-1998)
PURCHASING RULES
(A) Protection of offers prior to opening. The purchasing agent shall retain all offers received in a secure location prior to the date and time at which offers will be opened in order to prevent disclosure of the contents prior to the opening of the offers.
(B) Uunobstructed evaluation of offers. After offers have been opened, the purchasing agent shall be responsible for maintaining the offers in such a manner as to permit evaluation of the offers by the persons responsible for evaluating the offers.
(C) Public records status of bids. Bids submitted in response to an invitation for bids must be available for public inspection and copying after the time of the bid opening.
(D) Register of proposals. The purchasing agent shall prepare a register of proposals for each request for proposals issued which shall contain information concerning the proposals available for public inspection and copying. Proposals may not be disclosed.
(2005 Code, Ch. 25, II, § 1) (Ord. 1998-7, passed 7-6-1998)
The purchasing agent may conduct discussions with, and best and final offer may be obtained from, responsible offerors who submit proposals determined to be reasonably susceptible of being selected for a contract award.
(2005 Code, Ch. 25, II, § 2) (Ord. 1998-7, passed 7-6-1998)
When the Town Council makes a written determination that it is in the Purchasing Agency’s best interests, offers may be opened after the time stated in the solicitation. The date, time and place of the rescheduled opening must be announced at the time and place of the originally scheduled opening.
(2005 Code, Ch. 25, II, § 3) (Ord. 1998-7, passed 7-6-1998)
(A) Purchases less than $50,000. The purchasing agent may not require evidence of financial responsibility when the estimated cost of a purchase is less than $50,000.
(B) Purchases between $25,000 and $100,000. The solicitation may include a requirement that an offeror provide evidence of financial responsibility. If evidence of financial responsibility is required, the solicitation must indicate the kind of evidence that will be acceptable. If a bond or certified check is required, it may not exceed 10% of the estimated cost of the purchase.
(C) Purchases over $100,000. The solicitation shall include a requirement that an offeror provide evidence of financial responsibility and must indicate the kind of evidence that will be acceptable. If a bond or certified check is required, it may not exceed 10% of the estimated cost of the purchase.
(D) Small business set-asides. The purchasing agent may determine that no evidence of financial responsibility shall be required for a small business set-aside purchase.
(2005 Code, Ch. 25, II, § 4) (Ord. 1998-7, passed 7-6-1998)
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