(a) Boards established by ordinance or resolution. All city boards, committees, and commissions (hereinafter collectively referred to in this section as "board") that serve an on-going advisory or quasi-judicial function shall be established by ordinance adopted by the mayor and council. All other city boards that are intended to serve for a limited time for the purpose of advising the mayor and council on a specific issue shall be established by a resolution adopted by the mayor and council.
(b) Resolution contents. Except as provided in subsection (d), the resolution referred to in subsection (a) shall contain the following provisions:
(1) Sunset clause. Unless mandated by the resolution to have a longer term, the board shall automatically terminate twenty-four (24) months after the effective date of the resolution.
(2) Staff support. Unless otherwise specified and budgeted, support for all boards shall be limited to complying with the requirements of the open meeting law.
(3) Strategic plan. The mission, responsibilities, and functions of the board shall be specified and consistent with the city's strategic plan.
(4) Outside financial support. The mayor and council shall approve any application for financial support outside of the city, and the county for joint city-Pima County boards, before the board may apply for the same. Any such financial support shall include funds for administrative assistance.
(c) Annual report. Each board shall file an annual report with the city clerk by March 1st of each year summarizing the board's previous year's activities.
(d) Exceptions. The mayor and council may exempt a board from any of the provisions of subsections (b) or (c) above by specifically designating the provision to be exempted in the ordinance or resolution creating the board and specifying the alternative, if any, to the provision.
(Ord. No. 9943, § 1, 3-22-04; Ord. No. 10810, § 1, 6-22-10)
Editor's note – It should be noted that § 2 of Ord. No. 9943 states that the provisions of § 10A-139 shall not apply to boards, committees, or commissions existing on the effective date of this ordinance (March 22, 2004).