To provide for technological advances in the state of the art of cable communications, to promote the maximum degree of flexibility and utilization of the system, to evaluate the licensee's performance and compliance with the provisions of this chapter and the license agreement, and to evaluate the performance of every operator to ensure that the quality of every operator's service continues to reasonably meet the needs of the community, the city and each licensee shall comply with the following review procedures:
(1) The city may commence a regularly scheduled review session any time after the second anniversary date of the execution of the license agreement and subsequently every two (2) years thereafter. All review sessions shall be open to the public notice of date, time, location and agenda shall be given by the licensee, at the licensee's cost, by provision of the city of a bill insert to be included in subscribers' bills to arrive at least fourteen (14) days prior to the meeting, and by publication at least once in a newspaper of citywide general circulation at least one (1) week prior to each session. In addition, the licensee shall announce the date, time and location of each session on each of at least five (5) days immediately preceding each session at a minimum of six (6) regularly scheduled intervals daily on at least two (2) subscriber channels of the system. Provided that, the city may waive the billing notice requirement where the notice would be ineffective, and provided further, a licensee is not obligated to provide notice using billing inserts unless: (i) at least ninety (90) days prior to the date scheduled for the review session, the city notifies licensee that it wishes the licensee to provide notice using billing inserts; and (ii) the city provides the licensee the text to be used in the billing inserts or, if the licensee requests it, the billing inserts (prepared in accordance with the standard format for billing inserts used by a licensee).
(2) Topics for discussion and review at the regular review sessions shall include but shall not be limited to the following:
Rate structure, free or discounted services, application of new technologies, system performance, services provided, programming, subscriber complaints, user complaints, rights of privacy, construction progress, community service channel implementation and utilization, amendments to this chapter, undergrounding process and developments in the law.
(3) The city may hold special review sessions at any time on specific issues relevant to the system. All such review sessions shall be open to the public and shall be advertised, if possible, as provided in paragraph (1) of this section. Either the city or the licensee may select additional topics for discussion at any regular or special review session.
(4) The city shall provide for the taking of written minutes and a recording of all review sessions held.
(Ord. No. 8937, § 2, 9-2-97)