187.01 Requisitions for purchases.
187.02 Standard specifications.
187.03 Contract execution.
187.04 Open order purchases.
187.05 Certain purchases to be authorized.
187.06 Purchases on competitive bidding.
187.07 Advertisement for bids.
187.08 Bids.
187.09 Deposit to guarantee bid.
187.10 Purchase contracts.
187.11 Certification of bids.
187.12 Awarding contracts.
187.13 Returning deposits.
187.14 Single deliveries.
187.15 Requisitions between departments.
187.16 Municipal warehouse.
187.17 Stores Rotary Fund.
187.18 Transfers among departments.
187.19 Sale or lease of real estate.
187.19(a) Land Reutilization Program (Landbanking Program).
187.20 Emergency purchases and contracts.
187.21 Manual of purchasing procedure.
187.22 Rules and regulations for other contracts.
187.23 Authority to execute contracts.
187.24 Competitive proposals.
187.25 Advertisement for bids.
187.26 Opening bids.
187.27 Contracts and contractor payments.
187.28 Bond to secure performance of contract.
187.29 Vouchers.
187.30 Monthly report of Administrator.
187.31 Salvaging on landfills.
187.32 Deaccessioning and deposition of surplus artworks.
187.33 Application of proceeds of sale of artwork.
187.34 Local preference.
187.35 Substantial compliance with court ordered child support requirement.
187.36 Living wage definitions.
187.37 Living wage requirements, payment by employer, exemptions.
187.38 Repealed.
187.39 Living wage review, severability.
187.40 Living wage effective date.
187.41 Late payment charge; collection.
187.42 Two tiered selection.
187.43 Living and Prevailing Wage Review Committee, enforcement, notices.
CROSS REFERENCES
Division of Purchasing and Supplies - see CHTR. § 131
Handling supplies - see CHTR. § 132
Contracts - see CHTR. Ch. XIII
Certification of contracts by Director of Finance prior to execution - see CHTR. § 226
All purchases irrespective of the amount involved shall be made upon requisition of the department, division, bureau, board or commission for whose benefit the purchase is to be made and shall be approved by the director of the department, or his/her designee, or the secretary of the board or commission to be benefited. The requisition shall designate the appropriation authorizing the expenditure for such purpose by its code number, or the name of the bond fund if the payment is to be made therefrom.
(Ord. 884-84. Passed 12-11-84.)
The Commissioner of Purchases and Supplies shall have the authority to adopt standard specifications for each class or grade of the various articles, commodities and supplies ordinarily required by the City and he may, from time to time, alter, change and amend the same. The Commissioner in his discretion may cause the same to be published in loose-leaf or typewritten form to be distributed in as he sees proper. Standard specifications shall be such as will procure for the City commodities and supplies of such quality and design as will serve the purpose required and shall be so drawn as to facilitate the making of bids therefrom. When standard specifications have been adopted, officers or employees making requisitions for items covered by standard specifications shall make requisitions in accordance therewith unless, by reason of special circumstances, a change therein is necessary. If such change is necessary, the reason therefor shall be set forth in the requisitions. In advertising for bids covering any item for which standard specifications have been adopted, it shall be sufficient to refer thereto by citing the appropriate standard specification and by further setting forth that it may be examined at the office of the Administrator. A bidder may, in his bid, refer to the appropriate item of the standard specifications. The Administrator may, however, in his discretion, require samples with bids.
(1952 Code § 3-9-6; Ord. 178-94. Passed 4-18-94; Ord. 852-03. Passed 11-25-03.)
(a) No contract involving any expenditure of the amount of forty thousand dollars ($40,000) or more shall be executed by any officer of the City in behalf thereof, except in pursuance of an advertisement or bids published at least twice in the City Journal, the first of which advertisements shall be at least ten (10) days preceding the opening of bids. The advertisement for such bids may be published prior to the time the ordinance authorizing the contract becomes effective, but no bids shall be accepted, or contract executed until the ordinance authorizing the same is in full force and effect.
(Ord. 575-07/294-08. Passed 5-6-08.)
(b) The City shall include in public improvement plans and specifications an estimate of the cost of the improvement. Public or private improvement for purposes of Chapter 187 means any construction, reconstruction, improvement, enlargement, alteration, demolition, repair, or maintenance of a building, highway, drainage system, water system, road, street, alley, sewer, ditch, sewage disposal plant, water works, and any other structure or work of any nature on City owned property or any such improvements funded in whole or in part by the City. No contract may be entered into for the public improvement if the price of the contract exceeds the amount appropriated by City Council for the work. The execution of the contract with the successful bidder shall be completed within ninety days after the date on which bids were opened unless the time is extended by mutual consent of the City and the successful bidder. The contractor shall not begin work until granted a notice to proceed by the City, which shall not be unduly delayed.
(c) A contract, agreement, or other procurement document, duly authorized by Toledo Council, as required by this Chapter, the Toledo Charter and pertinent AP&Ps, may be executed by the Mayor through an electronic format and with an electronic signature. Likewise, the corresponding, respective and required signatures of the pertinent Departmental Director, the Fiscal Officer (Finance Director), as well as the Director of Law, may also be secured to the contract, agreement or other procurement documents by electronic signature.
(Ord. 569-11/2-12. Passed 1-3-12; Ord. 294-23. Passed 5-30-23.)
In any purchase involving an expenditure of less than the amount specified in Section 228 of the Charter the appropriation for such purchase shall be sufficient authority for the purchase. All such purchases and all other purchases in the amount of forty thousand dollars ($40,000) shall be made with informal competition under the rules and regulations prescribed by the Section.
(1952 Code § 3-9-8; Ord. 832-03. Passed 12-23-03.)
No purchase involving an expenditure of the amount specified in Section 228 of the Charter or more shall be made unless authorized by ordinance of Council. One or more purchases may be made under the authority of the same ordinance. Purchases may be authorized in installments under one advertisement for bids when bids are required, and the aggregate of such bids will be used to determine compliance with section 187.12. All requisitions for such purchases shall be approved by the Director of Law or his designee, and the Mayor before being forwarded to the Commissioner of Purchases and Supplies. Except in case of an emergency, such ordinance shall be passed before the requisition is forwarded to the Commissioner and the number thereof shall be placed on the requisition. In case of an emergency, the requisition may be executed and forwarded to the Commissioner before the passage of the ordinance, but no awards shall be made upon any bids, when bids are required, until the ordinance is passed and in effect. The emergency shall be set forth in the requisition. The following provisions as to competitive bidding apply only to expenditures of forty thousand dollars ($40,000) or more.
(Ord. 121-89. Passed 2-14-89; Ord. 178-94. Passed 4-18-94; Ord. 852-03. Passed 11-25-03; Ord. 832-03. Passed 12-23-03; Ord. 294-23. Passed 5-30-23.)
When any purchase involving an expenditure of the amount of forty thousand dollars ($40,000) or more is authorized by Council as herein provided, it shall be made with the lowest and best bidder after advertisement in two consecutive issues of the City Journal one week apart and the time set for opening bids shall not be less than two weeks from the date of the first publication.
(1952 Code § 3-9-10; Ord. 832-03. Passed 12-23-03.)
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