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The Director of Finance shall be appointed by the Mayor in the manner provided by the Charter and shall serve at the pleasure of the Mayor. The Director of Finance is the chief fiscal officer of the City and shall perform the duties imposed on fiscal officers of municipalities by the Ohio Revised Code, the Charter, including sections 120 through 124, and section 127, or by ordinance of Council. The Director of Finance shall be responsible for the operations of the Department of Finance.
(Ord. 280-22. Passed 7-19-22.)
A Deputy Director shall be appointed by the Mayor with the consent of Council and shall be serve as the Acting Director in the absence or unavailability of the Director. The Deputy Director shall report to the Director and shall perform such other duties as may be prescribed by the Mayor or the Director of Finance. In addition, the Deputy Director shall supervise the administration of the Office of Debt Management in the Finance Department. The Deputy Director position may be combined with any other Commissioner position as determined by the Mayor and the Director of Finance.
(Ord. 280-22. Passed 7-19-22.)
(a) The Division of Treasury in the Department of Finance is established by Charter and shall be under the supervision of a Commissioner of Treasury, who shall be appointed by the Mayor in the manner provided by the Charter and shall serve at the pleasure of the Mayor.
(b) Duties of Commissioner. The Commissioner of Treasury shall also be the City Treasurer and perform all duties required of the City Treasurer by state law or the City Charter. The Commissioner shall be charged with the duties of administering revenues and public monies of the City, including the collection, receipt, deposit, safekeeping, investment and disbursement of funds. The Commissioner of Treasury shall also be responsible for the duties and functions imposed by ordinance or by law related to the issuance and administration of licenses as provided under Part Seven of this Municipal Code. The Commissioner of the Treasury shall also be responsible for the administration of assessments in accord with the Charter, ordinances of Council and applicable Ohio law. The Commissioner of Treasury shall further execute such duties as may be prescribed by the Mayor or the Director of Finance.
(Ord. 280-22. Passed 7-19-22.)
(a) The Division of Purchases and Supplies in the Department of Finance is established by Charter and shall be under the supervision of a Commissioner of Purchasing, who shall be appointed by the Mayor in the manner provided by the Charter and shall serve at the pleasure of the Mayor.
(b) Duties of the Commissioner. The Commissioner of Purchasing shall direct the Division of Purchases and Supplies. The Commissioner of Purchasing shall be in charge of all purchases and sales and shall keep a record thereof and other such records as may be required by rule or regulation to be approved by the Mayor. The Commissioner shall make all purchases and sales of materials and supplies for the City in conformity with the Charter, the laws of Ohio, the Municipal Code and ordinances of Council, and shall set policies for the operation of inventory within City departments and divisions.
(Ord. 280-22. Passed 7-19-22.)
(a) A Division of Taxation in the Department of Finance is established under the direction of a Commissioner of Taxation, who shall be appointed by the Mayor in the manner provided by the Charter and shall serve at the pleasure of the Mayor.
(b) Duties of the Commissioner. The Commissioner of Taxation shall be in charge of the administration of the taxes levied by the City in accord with this Municipal Code, the Ohio Revised Code and other applicable law and shall assume such duties and responsibilities as assigned by the Director of Finance.
(c) Tax Administrator. A Tax Administrator shall be appointed by the Mayor and Director of Finance in the manner provided in the Charter and Municipal Code. The Tax Administrator shall report to the Tax Commissioner and shall perform such duties as may be prescribed by the Mayor, Director of Finance or the Tax Commissioner and as specified in Chapter 1905 of the Municipal Code in compliance with applicable Ohio and federal law.
(Ord. 280-22. Passed 7-19-22.)
(a) The Division of Accounts in the Department of Finance is established by Charter and shall be under the direction of a Commissioner of Accounts, who shall be appointed by the Mayor in the manner provided by the Charter and shall serve at the pleasure of the Mayor.
(b) Duties of the Commissioner. The Commissioner of Accounts shall be responsible for providing financial information to both internal and external stakeholders or users in accordance with Generally Accepted Accounting Principles (GAAP) and maintain internal controls to ensure the safeguarding of City assets. The Commissioner shall perform such duties in accord the Charter, Municipal Code, Ohio Revised Code and other applicable law and shall assume such duties and responsibilities as assigned by the Director of Finance.
(Ord. 280-22. Passed 7-19-22.)
(a) A Division of Budget in the Department of Finance is established under the direction of a Commissioner of Budget, who shall be appointed by the Mayor in the manner provided by the Charter and shall serve at the pleasure of the Mayor.
(b) Duties of the Commissioner. The Commissioner of Budget shall be responsible for preparing the annual budgets, both operating and capital improvement, at the direction of the Mayor and Director of Finance; and for monitoring performance against budget and preparing periodic budget updates as may be requested by the Mayor and Council, and as may be appropriate in accord with applicable law and Generally Accepted Accounting Principles. The Commissioner shall also be responsible for the operations of the Section of Financial Analysis consistent with this Chapter. The Commissioner shall assume such other duties and responsibilities as assigned by the Director of Finance or the Mayor.
(c) Section of Financial Analysis. A Section of Financial Analysis is established in the Division of Budget under the supervision of the Commissioner. The Section of Financial Analysis shall be responsible for the implementation, review and improvement of financial systems and processes. The Section shall perform studies or create reports as assigned by the Director of Finance; and make policy recommendations to the Director of Finance for the purposes of ensuring proper fiscal management and budgetary controls. As part of the budget preparation and implementation process the Section shall review and/or approve the following:
(1) Personnel requisitions, reclassifications, changes of status;
(2) Transfers of funds;
(3) Equipment purchase requests prior to any requested action by Council;
(4) Budgeted expenditures prior to being forwarded to Council; and
(5) Travel requests prior to travel being undertaken.
(Ord. 280-22. Passed 7-19-22.)