(a) Composition. The Planning Commission shall be appointed by the City Council and shall consist of five (5) members. One member shall be a member of the City Council or a designee, and one member shall be from the Administrative Department, or a designee. The terms of these two members shall be the same as their term in office. Of the 3 remaining members of the Planning Commission, the positions must be filled to fairly represent different areas of interest, knowledge, and expertise, including, but not limited to business, industry, labor, farming, government, and other relevant disciplines, including citizens at large. All appointees of the Planning Commission shall be residents of the City, and at least three-fifths of those appointed shall have been residents of the City of Spencer for a period of at least three years prior to nomination or appointment.
(b) Terms of Service. The remaining members of the Planning Commission first selected shall serve respectively for terms of one year, two years and three years, divided equally or as nearly equally as possible between these terms. Thereafter, members shall serve three-year terms.
(c) Removal. The City Council may establish procedures for the removal of members of the Planning Commission for inactivity, neglect of duty, or malfeasance. The procedures must contain provisions requiring that the person to be removed be provided with a written statement of the reasons for removal and an opportunity to be heard on the matter.
(d) Filling Vacancies. Should a vacancy arise on the Planning Commission for any reason during the duration of a term, the vacancy shall be filled for the unexpired term in the same manner as provided in Section 139.03.
(e) Officers. At the first meeting each year, the 5 members of the Commission shall elect from among themselves a President and Vice President.
(1) The president shall call the meeting to order, moderate discussion, and control the agenda.
(2) In the President’s absence, the Vice President shall have the power and authority to act as President of the Planning Commission.
A. In the absence of both, the President and Vice President, the members present shall elect a President Pro Tempore, who shall act as President for the duration of that meeting only.
(3) The City Clerk shall serve as Secretary of the Planning Commission.
(Passed 12-7-17.)