(A) Committee formation. There is hereby created a committee composed of five members to be known as the Town Parks and Recreation Advisory Committee.
(Prior Code, § 10.1.01)
(B) Committee powers and duties.
(1) The Parks and Recreation Committee shall serve as the advisory body for the town. The Committee shall suggest policies to the Town Manager and the Town Council within its powers and responsibilities as stated in this section. The Committee serves as a liaison between the Town Manager, the Town Council and citizens of the town. The Committee shall consult with and advise the Town Manager and the Town Council in matters that affect park/recreation policies, programs, personnel, finances, facilities and the acquisition and disposal of lands and properties related to the total community recreation program, and to its long-range projected program for parks and recreation.
(2) The Parks and Recreation Advisory Committee shall assume specific duties and responsibilities for park/recreation purposes as follows:
(a) Make recommendations to the Town Manager and Town Council concerning the operation of Floyd Crouse Memorial Park;
(b) Make recommendations to the Town Manager and Town Council for the establishment of a supervised park/recreation system for the town;
(c) Review and pass judgment upon suggestions or recommendations on parks, policies, procedures and programs coming from the Town Manager, Town Council, town citizens or groups and organizations;
(d) Interpret the community park/recreation program and needs to public officials and the general citizenship;
(e) Serve as a referral body on park/recreation matters coming directly to the Town Manager and Town Council and make recommendations on these items;
(f) Enlist favorable public opinion of and support for park and recreation services through such means as community and neighborhood groups;
(g) Assist the Town Manager in developing cooperative arrangements with other organizations and private groups when it will further the objective of providing more and varied kinds of park and recreation programs for the citizens of the community;
(h) Recruit voluntary leadership staff to work with the park and recreation programs and activities;
(i) Recommend and advise on the acceptance of any grant, gift, bequest, donation and any personal or real property made available for park/recreation purposes;
(j) Assist in matters relating to the maintaining of the highest standards in park operation and development, park/recreation leadership and in the quality of the park program service;
(k) Assist in formulating plans for the future needs in terms of parks, programs, areas, facilities, services, acquisitions and development and advise the town on developing priorities for each of these;
(l) Advise and assist the Town Manager in preparation of a parks and recreation budget by reviewing the financial needs for parks and recreation and interpreting the needs to the Town Manager, Town Council and general public;
(m) Assist the Town Manager and Town Council in evaluating recreation programs, facilities, policies and procedures; and
(n) Serve as a review committee and make recommendations to the Town Manager concerning selection and hiring of any park and recreation personnel.
(Prior Code, § 10.1.02)
(C) Appointment of the Committee. Each member of the Committee shall be appointed by the Town Council. The Town Council shall appoint two members for a term of two years and three members for a term of three years. Upon the expiration of their original terms, each succeeding term shall be for three years and until their successors qualify for office. Members are eligible for reappointment after expiration of their term. A Town Council member shall be designated as an ex-officio member of the Committee. The ex-officio member will not have a vote on items coming before the Parks and Recreation Advisory Committee.
(Prior Code, § 10.1.03)
(D) Meetings. Committee meetings shall be held on a monthly basis unless determined otherwise by the Committee. The Chairperson of the Committee or, in his or her absence, the Vice Chairperson, may call a special meeting of the Committee at any time by giving each member 24 hours' notice. Special meetings will be scheduled upon request by four or more Committee members. A quorum of the Committee shall be in attendance before action of an official nature can be taken. A quorum is at least three of the appointed members.
(Prior Code, § 10.1.04)
(E) Attendance of members; vacancies. An appointed member who misses more than three consecutive unexcused regular meetings loses his or her status as a member of the Committee. Any vacancy in the membership of the Committee shall be filled for the unexpired term by appointment by the Town Council.
(Prior Code, § 10.1.05)
(F) Compensation. Committee members shall serve without monetary compensation. Members shall be reimbursed for travel and subsistence to professional recreation meetings, conferences and workshops with the reimbursement being made in compliance with the general policies of the town.
(Prior Code, § 10.1.06)
(G) Officers.
(1) There shall be a Chairperson, Vice Chairperson and Secretary of the Committee. The Town Council shall appoint the first Chairperson and Vice Chairperson and the Committee shall elect the first Secretary. After the first year, an annual election of the Chairperson, Vice Chairperson and Secretary shall be held by the Committee members and shall occur at the regular monthly meeting in June.
(2) Officers shall serve for one year from election with eligibility for reelection. New officers shall take office at the subsequent regular meeting in July. In the event an officer's appointment to the Committee is terminated, a replacement to this office shall be elected by the Committee from its membership at the meeting following the termination.
(Prior Code, § 10.1.07)
(H) Officers' duties.
(1) The Committee Chairperson shall plan an agenda for each regular meeting, preside at all meetings, sign all documents and appoint all subcommittees. At the regular monthly meeting in January, the Chairperson shall hold an election to select a new Chairperson and Vice Chairperson from the membership of the Committee.
(2) When the Chairperson is absent, the Vice Chairperson shall perform duties of the Chairperson. When both the Chairperson and Vice Chairperson are absent, a temporary Chairperson shall be selected by those members who are present.
(3) The Secretary shall serve as Secretary to the Committee and be responsible for the satisfactory accomplishment of the secretarial duties. The Secretary shall mail copies of official reports and the official minutes of all regular and special meetings to all members prior to the next scheduled meeting.
(Prior Code, § 10.1.08)
(I) Committees.
(1) The Executive Committee shall consist of the Chairperson, Vice Chairperson, Secretary and the designee from the Town Council.
(2) The Committee Chairperson is authorized to appoint subcommittees if, in the opinion of the Committee, they are needed. Subcommittee suggestions are:
(a) Program and activities;
(b) Areas and facilities;
(c) Budget and financing; and
(d) Policies and procedures.
(3) Temporary and project committees shall be appointed as needed.
(Prior Code, § 10.1.09)
(J) Bylaws. Operational policies and procedures may be incorporated into a set of bylaws as developed and approved by the Committee in line with this section and the policies of the town.
(Prior Code, § 10.1.10)
(K) Adoption. This section shall be in full force and effect from and after the adoption.
(Prior Code, § 10.1.11)