The village administrator is hereby designated as the FOIA officer to whom all initial requests for access to the records of the village are to be referred. Such requests are to be made at the office of the village administrator at 401 St. John's Drive, Sherman, Illinois between the hours of eight thirty o'clock (8:30) A.M. and five o'clock (5:00) P.M., Monday through Friday. The village administrator in his/her capacity as FOIA officer may designate a deputy FOIA officer to whom such initial requests are to be made in the absence of the FOIA officer. The chief of police is also designated as deputy FOIA officer for all requests that come in for police reports. Except in instances when records are furnished immediately, the FOIA officer, the deputy FOIA officer, or his/her designee, shall receive requests submitted to the village under the freedom of information act, ensure that the village responds to requests in a timely fashion, and issue responses under the act. The FOIA officer shall develop a list of documents or categories of records that the village shall immediately disclose upon request. (Ord. 2010-4, 1-19-2010)