(a) The Council of the City of Seven Hills is authorized to appoint a Clerk of Council during their term of office for the carrying out of the Clerk of Council duties connected with the office of the Clerk of Council. The position of Clerk of Council may be either a full-time position or part-time position and such position shall be determined by Council. Benefits will be paid based on full-time positions only. The part-time position of Council Clerk shall not be entitled to fringe benefits provided to full-time employees pursuant to City policy.
(1) Scope of responsibilities. To prepare and distribute materials and meet filing deadlines. To provide Council Members with complete information regarding issues brought before the Council. To make and retain accurate minutes of the Council meetings. To assist Council in the daily administration of the City and to provide liaison with the public, other municipalities and the department heads within the City government.
(2) General duties.
A. Typing documents, reports, etc. from drafts as provided and directed by the supervisor.
B. Ensuring proper dissemination and retention of information and documents produced or received.
C. Maintaining files in such condition that information can be readily retrieved.
D. Answer phone and assist caller in an appropriate manner.
E. Solve daily procedural and/or operational problems.
F. Refer, to the supervisor, any problems or requests regarding the following:
1. Areas in which legal authority to make decisions is not specifically granted to this position;
2. Matters regarding legal opinions, policy setting or interpretations.
G. As directed by the supervisor, coordinate and/or schedule activities within subsection (a)(1) described above.
H. Perform other functions on an occasional\basis as requested by the supervisor.
(3) Specific duties.
A. Perform duties as specified in the City Charter, Ohio Revised code and various City ordinances.
B. Assist in the transition to a new administration as this occurs.
C. Confer with City Department Heads, as well as Council in interpreting policy and law.
D Must be familiar with ordinances and be able to locate specific information in Ordinance Books.
E. Complete specific tasks and/or duties as assigned by the supervisor.
F. Shall attend all regular and special City Council meetings of Council. (Ord. 122-2012. Passed 1-14-13.)
(b) There is hereby established the position of full-time Clerk of Council of the City of Seven Hills, subordinate to the direction of the Council President and Council and subject to their jurisdiction and administration. The normal work week for the full-time Clerk of Council shall be forty (40) hours, in five (5) consecutive days of at least eight (8) hours each day. The full-time Council Clerk shall be allowed an uninterrupted thirty (30) minute unpaid lunch. The full-time Council Clerk shall also have one (1) paid fifteen (15) minute break for each four (4) hours worked. The Council Office shall be open and staffed by the Council Clerk per Section 121.05(b) from 8:30AM to 5:00PM and shall be verified on the Council Clerk's time cards.
(c) (EDITOR’S NOTE: Former subsection (c) hereof was repealed by Ordinance 26- 2011.)
(d) The Council Clerk shall receive salary and compensation for her full-time duties in accordance with the provisions of Section 151.091. Such annual compensation shall be paid directly to the Council Clerk in twenty-six substantially equal amounts. In addition to the compensation as set forth in this subsection, the full-time Council Clerk shall receive those benefits as conferred by Chapter 151 of these Codified Ordinances. The Council Clerk shall not receive overtime compensation. (Ord. 116-2010. Passed 1-15-11.)