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The committee shall consist of five (5) members, each being selected from the city of Rupert's residents and/or business community; each member shall be appointed by the mayor and confirmed by the city council and serve minimum three (3) year terms; provided, however, that the mayor shall appoint and the city council shall confirm the initial committee membership for terms as follows: Three (3) members shall have three (3) year terms, two (2) members shall have two (2) year terms so as to stagger the committee membership's turnover. Subsequent committee membership terms shall thereafter be the aforementioned three (3) year terms. Additionally, one councilperson from the city of Rupert city council, appointed by the mayor, the city's financial officer, and the city supervisor or administrator shall be ex officio members of the committee. (Ord. 07-503, 4-17-2007)
The committee shall elect a chairman and vice chairman from its members, to serve one year terms each. The committee members shall not be entitled to compensation from the committee or the city for service on the committee; provided, however, that reimbursements can be paid to committee members for expenses incurred on behalf of the committee if said expenses are authorized by the city council. (Ord. 07-503, 4-17-2007)
Members of the committee shall not be full time employees of the city of Rupert and each member must have the ability to understand and resolve issues raised by any independent audit of the city's financial statements. The committee shall oversee the annual independent audit of the city's financial statements, including, but not limited to, selection of the independent auditor, review of audit materials, and formation of recommendations for the city of Rupert. The committee shall report to the city council during its public meeting when the city's annual audit is presented and make its own recommendations and findings as needed; additionally, the committee should present an annual written report to the city council and mayor, which shall be available to the public, regarding how it has discharged its duties and met its responsibilities. The committee shall report to the city council, from time to time, as requested by the city council or mayor. (Ord. 07-503, 4-17-2007)
The committee shall meet at least quarterly during the city's fiscal year to perform its duties. The committee shall have access to any city reports of any internal auditors, budgets, financial statements, financial reports, and any annual internal audit work plans. (Ord. 07-503, 4-17-2007)