A. Right To Inspect: Except as provided in section 1-8-6 of this chapter, any person has a right to inspect a record and to make or receive a copy of any record as provided in section 19.35(1), Wisconsin statutes.
B. Availability: Records will be available for inspection and copying during all regular office hours.
C. Place To Inspect: A requester shall be permitted to use facilities comparable to those available to village employees to inspect, copy or abstract a record.
D. Supervision: The legal custodian may require supervision during inspection or may impose other reasonable restrictions on the manner of access to an original record if the record is irreplaceable or easily damaged.
E. Fee Schedule: A requester shall be charged a fee to defray the cost of locating and copying records as follows:
1. The cost of photocopying shall be twenty five cents ($0.25) per page. This cost has been calculated not to exceed the actual, necessary and direct cost of reproduction.
2. If the form of a written record does not permit photocopying, the actual and necessary cost of photographing and photographic processing shall be charged.
3. The actual full cost of providing a copy of other records not in printed form on paper, such as films, computer printouts and audio and video tapes, shall be charged.
4. If mailing or shipping is necessary, the actual cost thereof shall be charged.
5. There shall be no charge for locating a record unless the actual cost therefor exceeds fifty dollars ($50.00), in which case the actual cost shall be determined by the legal custodian and charged to the requester.
6. The legal custodian shall estimate the cost of all applicable fees and shall require a cash deposit adequate to assure payment, if such estimate exceeds five dollars ($5.00).
7. Elected and appointed officials of the village shall not be required to pay for public records they may reasonably require for the proper performance of their official duties.
8. The legal custodian may provide copies of a record without charge or at a reduced charge where the legal custodian determines that waiver or reduction of the fee is in the public interest.
9. The cost to fax shall be one dollar ($1.00) per page.
F. Public Records Notice: Pursuant to section 19.34, Wisconsin statutes, and the guidelines therein listed, each authority shall adopt, prominently display and make available for inspection and copying at its offices, for the guidance of the public, a notice containing a description of its organization and the established times and places at which, the legal custodian from whom, and the methods whereby, the public may obtain information and access to records in its custody, make requests for records, or obtain copies of records, and the costs thereof. The notice shall also separately identify each position of the authority that constitutes a local public office. This subsection does not apply to members of the village board. (Ord. 2005-1, 2-21-2005; amd. Ord. 2023-03, 6-8-2023)