1-7-6: DESTRUCTION OF PUBLIC RECORDS:

   A.   Financial Records: Officers are empowered to destroy the following nonutility records under their jurisdiction after the completion of an audit by the department of state audit or an auditor licensed under chapter 442, Wisconsin statutes, but not less than seven (7) years after payment or receipt of the sum involved in the applicable transaction:

      1.   Bank statements, deposit books, slips and stubs.

      2.   Bonds and coupons after maturity.

      3.   Canceled checks, duplicates and check stubs.

      4.   License and permit applications, stubs and duplicates.

      5.   Payrolls and other time and employment records of personnel included under the Wisconsin retirement fund.

      6.   Receipt funds.

      7.   Special assessment records.

      8.   Vouchers, requisitions, purchase orders and all other supporting documents pertaining thereto.

   B.   Utility Records: Officers are empowered to destroy the following records of municipal utilities, subject to regulation by the state public service commission and after an audit as provided above, but not less than two (2) years after payment or receipt of the sum involved in the applicable transaction:

      1.   Water, sewer, electrical stubs and receipts of current billings.

      2.   Customers' ledgers.

      3.   Vouchers and supporting documents pertaining to charges not included in plant accounts.

      4.   Other utility records after seven (7) years with the written approval of the state public service commission.

   C.   Other Records: Officers are empowered to destroy the following records, but not less than seven (7) years after the record was effective:

      1.   Assessment rolls and related records, including board of review 1 minutes.

      2.   Contracts and papers relating thereto.

      3.   Correspondence and communications.

      4.   Financial reports other than annual financial reports.

      5.   Insurance policies.

      6.   Justice dockets.

      7.   Oaths of office.

      8.   Reports of boards, commissions, committees and officials duplicated in the official minutes.

      9.   Resolutions and petitions.

      10.   Voter record cards.

   D.   Notice Required: Prior to the destruction of any public record described above, at least sixty (60) days' notice shall be given the state historical society. (1968 Code § 2.06)

 

Notes

1	1. See section 1-5-5 of this title.