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Whenever articles, commodities, supplies, materials, or equipment are purchased and delivered to the storerooms or warehouses of the city in anticipation of requisitions from the several departments, divisions, and it is impracticable at the time of delivery to apportion the cost thereof or any part of the cost to the several departments, divisions, and offices, payment shall be made from the city storeroom fund of the Department of Purchases and Supplies, to be repaid by the several departments, divisions, and offices as they receive the supplies upon a requisition.
(‘97 Code, § 34.10) (Ord. C-5, passed 1-6-30; Am. Ord. 1-10, passed 1-19-10; Am. Ord. 8-11, passed 8-16-11; Ord. 3- 12, passed 2-7-12)
At the beginning of each year, and at such other times as contracts for supplies are to be let, the director of each administrative office shall submit to the Director of Finance an estimate of all articles, commodities, supplies, equipment, and materials anticipated to be needed by that department or office for its regular operation during the year. This estimate shall specify the quantity and character of each item needed. All estimates shall be transmitted to the Purchasing Agent, who shall prepare a summary statement which shows the total quantity estimates required by all departments and offices of each item of such articles, commodities, supplies, equipment, and materials. The estimates and the summary shall also show the amount of all articles, commodities, supplies, equipment, and materials estimated to be on hand or in stock in the departments and offices or in the city storerooms or warehouses, and the net quantity which it will be necessary or advisable to purchase during the ensuing year. The estimates and the summary shall also show the quantity, character, and estimated value of all articles, commodities, supplies, equipment, and materials or other property on hand in the several departments or in the storerooms and warehouses of the city, which are no longer usable or needed and which may be disposed of by the city as specified herein in Chapter 34 of the Municipal Code.
(‘97 Code, § 34.11) (Ord. C-5, passed 1-6-30; Am. Ord. 1-10, passed 1-19-10; Am. Ord. 8-11, passed 8-16-11; Ord. 3- 12, passed 2-7-12)
Cross-reference:
City Purchasing Agent, see § 30.04
At such times after the passage of the annual appropriation ordinance or after any preliminary appropriation ordinance has passed in accordance with sections 49 or 50 of the Charter, bids for purchase contracts covering all or any part of the requirements of such articles, commodities, supplies, materials, services, and equipment as the city may need during the year shall be received with or without advertising or otherwise as will permit which most benefit the city.
(‘97 Code, § 34.12) (Ord. C-5, passed 1-6-30; Am. Ord. 21-79, passed 3-5-79; Am. Ord. 1-10, passed 1-19-10; Am. Ord. 8-11, passed 8-16-11; Ord. 3- 12, passed 2-7-12)
No purchase of goods, supplies, or services in excess of $25,000 shall be made until and unless advertisement for bids has been published at least once, not less than 48 hours before the opening of bids, in a newspaper of general circulation in the city, all subject to section 46 of the Charter. However, advertisement shall not be required when:
(A) Purchases are made by contract established pursuant to § 34.17;
(B) In unforeseen emergencies, delay would result in the interruption of or detriment to the delivery of public services, as determined by the City Manager;
(C) The purchase consists of supplies or a replacement or supplemental part or parts for a product or equipment owned or leased by the city and the only source of supply is limited to a single supplier;
(D) The purchase is from the federal or state government or agency thereof, or from any political subdivision;
(E) In the sound judgment of the Purchasing Agent, subject to approval of the City Manager, advertisement for bids for any specific purchase would not be of any material benefit to the city.
(F) The purchase consists of professional services for which no possible specifications for bids can be drawn, subject to approval by the City Commission.
(G) The purchase is from a joint purchasing program where the equipment, material, supply or service being purchased was obtained through a competitive sealed bidding process or a competitive sealed proposal process.
(‘97 Code, § 34.14) (Ord. C-5, passed 1-6-30; Am. Ord. 21-79, passed 3-5-79; Am. Ord. 24-80, passed 3-31-80; Am. Ord. 16-89, passed 3-20-89; Am. Ord. 1-10, passed 1-19-10; Am. Ord. 8-11, passed 8-16-11; Ord. 3- 12, passed 2-7-12)
Editor's Note:
Amount of purchase set by R.C. § 731.14 pursuant to Section 46 of Charter
In advertising for bids for the furnishing of articles, commodities, supplies, materials, or equipment for which standard specifications have been adopted, it shall be sufficient to refer thereto by the general trade name and by citing the appropriate standard specification or specifications, and by stating that standard specifications may be examined at the office of the Purchasing Agent. The Purchasing Agent may require bidders to submit samples with their bids in cases in which it is practicable to do so.
(‘97 Code, § 34.16) (Ord. C-5, passed 1-6-30; Am. Ord. 1-10, passed 1-19-10; Am. Ord. 8-11, passed 8-16-11; Ord. 3- 12, passed 2-7-12)
(A) Requisitions for articles, commodities, supplies, materials, or equipment by any department or office shall be addressed to the Purchasing Agent, approved by the director of the department or the head of the office, and if the department or office has available a sufficient appropriation balance in excess of all unpaid obligations sufficient to pay for the supply the Purchasing Agent shall either furnish the items requisitioned from the storerooms or warehouses of the city, procure them by purchase under a purchase contract previously made, or procure them by purchases in the market.
(‘97 Code, § 34.17)
(B) Whenever any office or division of the city requires supplies or equipment which another office or division of the city is able to furnish, suitable requisition may be made, and the supplies or equipment may be furnished. In such cases bids need not be obtained. Apportionate charges and credits shall be made to accounts affected by this transaction.
(‘97 Code, § 34.18) (Ord. C-5, passed 1-6-30; Am. Ord. 1-10, passed 1-19-10; Am. Ord. 8-11, passed 8-16-11; Ord. 3- 12, passed 2-7-12)
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