(A) Definitions.
(1) COMMODITIES.
Goods that can be purchased from a manufacturer or their representative and which are purchased by the city in amounts greater than the amounts required to be bid in the Charter.
(2) NON-PROFESSIONAL SERVICES.
Janitorial and general maintenance service orders including those for fleet management, buildings, and mowing. In addition, city printing services would be included in this category. Any prevailing wage project would not be considered part of this definition.
(3) CITY BIDDER/SUPPLIER.
A corporation, sole proprietorship, partnership, or joint venture who maintains a place of business within the corporate limits of the city as now established, or as hereafter established in the manner provided by law, and has filed or paid a payroll or earnings tax to the city in the most recent tax quarter. When proof of situs is required, the city bidder/supplier shall authorize the Department of Income Tax to release the necessary information.
(B) Local preference. In awarding purchase orders for commodities and non-professional services, the city may grant a local preference to city bidder/supplier within the city. In determining the lowest responsible bidder or supplier, a 5% local preference on all local bids exceeding the lowest, responsible, non-city bidder/supplier bids may be computed on the amount of the low bid meeting specifications by a non-city bidder/supplier. The preference may be applied up to a maximum of 5%, but not to exceed $10,000.
(C) Ties.
(1) Ties between city bidder/supplier and one or more non-city bidder/supplier(s) meeting specifications shall be broken in favor of the city bidder/supplier.
(2) Ties between two or more city bidder/suppliers(s) meeting specifications will be broken through a coin toss method until the winner remains.
(D) City Manager authorization. The City Manager or his or her designee may promulgate rules and regulations to implement this section provided they are not inconsistent with the expressed provisions of this section.
(E) Savings. This section may be subject to the application of the laws of the state or the United States of America which may preempt all or a portion of this section.
(F) Local preference certification and waiver form.
(1) This section provides for a local preference in the purchase of commodities and non- professional services by the city.
(2) The rules and regulations adopted by the city of the administration of this section require that bidders claiming local preference complete the following form for each bid. Failure to properly complete and return this form may result in not being qualified to receive preference under this section.
PREFERENCE CLAIMED – City Bidder/Supplier
BUSINESS NAME: _______________________________________________________
STREET ADDRESS: ______________________________________________________
COUNTY: ________________ STATE: _________________ ZIP CODE: ___________
TELEPHONE NO.: _________________________ FAX NO.: _____________________
FEDERAL I.D. NO.: ______________________________________________________
If incorporated. If a sole proprietorship, use Social Security Number of owner.
TESTIMONY AND AUTHORIZATION
The undersigned, on behalf of the aforementioned business concern, hereby authorizes the City of Piqua Department of Income Tax to provide proof of status pursuant to the Ordinance to the City of Piqua Department of Purchasing. In so doing, I authorize the Department of Income Tax to disclose such records as may be necessary to establish qualifications for local preference as required by the Ordinance or any subsequent rules and regulations adopted in the administration of the Ordinance. I, on behalf of the aforementioned business concern, hereby release the City of Piqua and its officers, employees, or agents from any and all liability for the disclosure of any information establishing these qualifications. I further attest to the fact that the business concern is physically located within the Corporate limits and boundaries of the City of Piqua, Ohio. By affixing my signature to this form, I also attest that I am a duly authorized agent of the aforementioned business concern.
_________________________________ _______________________________
Type or Print Agent Name Agent Signature
_________________________________
Date
(Ord. 17-01, passed 9-4-01; Am. Ord. 19-03, passed 9-4-03; Am. Ord. 14-04, passed 7-19-04; Am. Ord. 12-05, passed 8-1-05; Am. Ord. 1-10, passed 1-19-10; Am. Ord. 8-11, passed 8-16-11; Ord. 3- 12, passed 2-7-12)