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RECORDS COMMISSION
(A) There is created a Records Commission composed of the City Manager or his or her appointed representative, as Chairperson, the Finance Director, the Law Director, and a citizen appointed by the City Manager. The Commission shall appoint a Secretary, who may or may not be a member of the Commission, and who shall serve at the pleasure of the Commission. The Commission may employ an Archivist to serve under its direction. The Commission shall meet at least once every six months, and upon call of the Chairperson.
(B) The functions of the Commission shall be to provide rules for retention and disposal of records of the municipal corporation and to review applications for one-time records disposal and schedules of record retention and disposition submitted by municipal offices. Records may be disposed of by the Commission pursuant to the procedure outlined in this section. The Commission may at any time review any schedule it has previously approved, and for good cause shown, may revise that schedule.
(C) When municipal records have been approved for disposal, a list of the records shall be sent to the Auditor of State. If he or she disapproves of the action by the Records Commission, in whole or in part, he or she shall so inform the Commission within a period of 60 days, and these records shall not be destroyed. Before public records are disposed of, the Ohio Historical Society shall be informed and given the opportunity for a period of 60 days to select for its custody any public records it considers to be of continuing historical value.
(Ord. 4-00, passed 1-3-00; Am. Ord. 19-23, passed 12-12-23)
PUBLIC PARK BOARD
(A) There is created a Public Park Board.
(B) The Park Board shall consist of five to twelve members, which members shall be citizens of the city, and shall be appointed by the Mayor, which appointments shall be confirmed and ratified by the City Commission, and who shall serve without compensation for a period of five years, and shall be appointed in the first instance to serve one, two, three, four, and five years, respectively, and thereafter their successors shall be appointed to each serve for a term of five years.
(C) Vacancies caused by death, resignation, or otherwise shall be filled in the regular manner for the remainder of the term.
(D) If any member to the Board shall cease, during a term for which he or she is appointed, to be a citizen of the city, then his or her appointment to this Board shall be terminated as of the date of his or her change of residence, and the Commission shall proceed forthwith to appoint a new member to that Board.
(‘97 Code, § 33.25) (Ord. 5-73, passed 3-19-73; Am. Ord. 58-75, passed 12-15-75; Am. Ord. 51-81, passed 8-17-81; Am. Ord. 19-23, passed 12-12-23)
The Board shall meet upon there being business to discuss, but no less than once a quarter, and shall adopt rules and regulations for the conduct of its meetings. It shall keep a complete record of its proceedings, and yeas and nays shall be collected on the passage of its resolutions or orders. Five members of the Board shall constitute a quorum for the transaction of business, but no resolution or order shall be adopted unless five members vote in its favor. The Board shall select one of its members as Chairperson and one as Clerk, who shall receive no compensation for services.
(‘97 Code, § 33.26) (Ord. 5-73, passed 3-19-73; Am. Ord. 51-81, passed 8-17-81; Am. Ord. 2-13, passed 3-5-13; Am. Ord. 19-23, passed 12-12-23)
(A) The duties of the Board shall consist generally of inspecting city public parks and playgrounds, and making recommendations and suggestions to the City Manager for the equipping, managing, controlling, or maintaining thereof. The Board may also recommend rules and regulations for the public use of parks, which rules and regulations must be adopted by the City Commission to take effect. They shall make effective the provisions of this subchapter.
(B) The duties of the Board shall include studying, investigating, planning, advising, reporting, and recommending to the City Manager and the various departments of the city any action, program, plan, or legislation which the Board determines to be necessary or advisable for the care, preservation, trimming, planting, replanting, removal, or disposition of trees or shrubs in the public ways, streets, alleys, and upon properties owned, leased, or in any manner controlled by the city.
(‘97 Code, § 33.27)
(C) On the first Monday in each year, the Board shall make a written report to the City Commission on its proceedings, and shall at the same time submit to the Commission its suggestions for the proper operation, maintenance, and use of the public parks and playgrounds.
(‘97 Code, § 33.28) (Ord. 5-73, passed 3-19-73; Am. Ord. 33-80, passed 5-19-80; Am. Ord. 19-23, passed 12-12-23)
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