Personnel using City credit/purchasing cards should use basic security measures, as outlined below, to guard against fraud:
(a) DO keep the card in a secure location; guard the card number carefully.
(b) DO save receipts and statements in a secure area (they may contain your card number).
(c) DO keep an eye on the card during the transaction, and retrieve it as soon as possible.
(d) DO always know where the City credit/purchasing card is. If you can't find the card, assume the worst: Notify the Director of Finance so that the account can be canceled.
(e) DO be aware of what you are signing: Your signature can copy through to other slips deliberately placed underneath.
(f) DO audit your monthly statement closely. Make sure all charges shown are legitimate charges.
(g) DO visit reputable, familiar merchants whenever possible.
(h) DO report possible fraud immediately.
(i) DO NOT discard credit card slips in public areas, or discard them whole. Thieves can acquire your card number from receipts, slips and statements.
(j) DO NOT lend the City credit/purchasing card to anyone; including another City employee.
(k) DO NOT give your card number to anyone over the phone unless you know you are dealing with a reputable vendor.
(Ord. 2019-4. Passed 2-11-19.)