2.37.100 Business tax filing for a new business.

   When a business begins operating in the city for the first time, the business operator must provide the tax administrator with the following information, verified by the business operator as true and correct under penalty of perjury of the laws of the State of California, before beginning the operation of the business in the city:

   (a)   The name of the business and the address or addresses at which it will be operating in the city;

   (b)   The date on which the business will begin operating;

   (c)   The nature of the business’s activities;

   (d)   The square footage in which the business will be operating in the city; and

   (e)   Any other information required by the tax administrator that is reasonably required to administer this Chapter 2.37.

(Ord. 5581 § 1 (part), 2022)

2.37.110 Quarterly tax returns.

   With each quarterly tax payment, a business operator must submit a quarterly tax return which contains the following information, verified by the business operator as true and correct under penalty of perjury of the laws of the State of California:

   (a)   The name of the business and the address or addresses at which it is operating in the city;

   (b)   The nature of the business’s activities;

   (c)   The square footage in which the business is operating in the city;

   (d)   If the business operator claims an offset under Section 2.37.080, sufficient information and documentation to establish the business’s right to the offset and the amount of the offset;

   (e)   Any other information required by the tax administrator; and

   (f)   The amount of tax due based on the square footage of the business.

(Ord. 5581 § 1 (part), 2022)

2.37.120 Agreements for installment payments.

   The tax administrator may enter into an agreement with a business operator, or may adopt regulations that apply to all or a group of business operators, to allow payment of the tax on a more or less frequent basis.

(Ord. 5581 § 1 (part), 2022)

2.37.130 Businesses operating in the same location.

   (a)   Each business operator operating a business in a location where one or more other businesses are also operating is obligated to pay business tax measured by the square footage occupied by that business.

   (b)   The payment of business tax by a business operator absolves any other business operator from having to pay business tax measured by the same square footage.

   (c)   Two or more business operators that are operating businesses in the same square footage may contractually agree which business will pay the business tax measured by that square footage.

(Ord. 5581 § 1 (part), 2022)

2.37.140 Delinquent taxes (penalties and interest).

   (a)   When a tax becomes delinquent, a penalty of 10% of the amount of the delinquent tax will be added to the amount of tax due. If the tax remains unpaid sixty (60) days after becoming delinquent, an additional penalty of 25% of the amount of the delinquent tax (excluding accrued interest and the initial penalty) will be added to the amount of tax due.

   (b)   On the first of each month that a tax is delinquent, interest in the amount of 1.5% of the delinquent amount, excluding penalties and interest, will be added to the amount of tax due.

   (c)   A business operator may apply to the tax administrator for a reduction or waiver of any accrued penalties or interest, and the tax administrator may reduce or waive any accrued penalties or interest upon a finding of good cause.

(Ord. 5581 § 1 (part), 2022)

2.37.150 Administrative procedure to assess or correct tax.

   (a)   If the tax administrator determines that a business operator has incorrectly reported any information to the city or has not paid all or any of the tax, penalties, or interest that are due, the tax administrator may, using any information available to the tax administrator, issue an initial determination stating what the tax administrator believes to be the correct information and, if new or additional tax, penalties, or interest are due, how much tax, penalties, or interest are due. An initial determination must be issued within five (5) years of the last day of the quarter to which the initial determination applies, except in the case of an audit conducted under Section 2.37.200, in which case it must be issued within ninety (90) days of the completion of the audit and can apply to any of the quarters that were subject to the audit. The initial determination shall be served on the business operator either personally or by U.S. mail to the most recent address for the business operator in the tax administrator’s records. Service is effective upon deposit of the initial determination in the U.S. mail.

   (b)   A business operator affected by an initial determination may within thirty (30) days of service of an initial determination contest the initial determination and request a hearing before the tax administrator by filing with the tax administrator a written request for a hearing. The further accrual of penalties and interest shall be tolled upon the filing of a request for a hearing. If a business operator does not contest an initial determination and request a hearing with the tax administrator within thirty (30) days of service of the initial determination, the initial determination shall become final and cannot be appealed.

   (c)   If a business operator timely contests an initial determination and requests a hearing, the tax administrator shall set a hearing within sixty (60) days of the filing of the request for a hearing. Notice of the hearing shall be served on the business operator either personally or by U.S. mail to the most recent address for the business operator in the tax administrator’s records.

   (d)   At the hearing the business operator may present evidence and argument regarding the initial determination to show why the initial determination is incorrect and to show what the determination of the tax administrator should be. Within sixty (60) day after the close of the hearing, the tax administrator shall serve a final determination, setting forth the tax administrator’s determination of the facts and issues that were the subject of the initial determination. The final determination shall be served on the business operator either personally or by U.S. mail to the most recent address for the business operator in the tax administrator’s records. Service is effective upon deposit of the final determination in the U.S. mail. Unless an appeal of a final determination is filed under Section 2.37.170, any penalties or interest tolled under subdivision (b) of this section will resume accruing ten (10) days after the service of the final determination.

(Ord. 5581 § 1 (part), 2022: Ord. 5607 § 5, 2024)

2.37.160 General administrative remedy.

   (a)   Any person affected by a decision of the tax administrator (“the challenger”), except for decisions under Section 2.37.150, may challenge that decision by filing a written objection to the decision with the tax administrator. The objection must be filed within thirty (30) days of the issuance of the decision being challenged. If the tax administrator was required to provide notice of the decision, then the time to file an objection to the decision begins to run from the date of service of the notice of the decision. The tax administrator shall serve a written response to the objection within thirty (30) days of the filing of the objection, which period can be extended by the tax administrator for an additional thirty (30) days. The tax administrator’s response to the objection shall be served on the challenger either personally or by U.S. mail to the most recent address for the challenger in the tax administrator’s records.

   (b)   The challenger may request a hearing on the tax administrator’s response to the objection by filing a request for a hearing with the tax administrator within thirty (30) days of service of the response to the objection. If a timely request for a hearing on a response to the objection is filed with the tax administrator, the tax administrator shall set a hearing within sixty (60) days of the filing of the request for a hearing. Notice of the hearing shall be served on the challenger either personally or by U.S. mail to the most recent address for the challenger in the tax administrator’s records.

   (c)   At the hearing the challenger may present evidence and argument regarding the decision being challenged to show why the decision is incorrect and to show what it should be. Within sixty (60) days after the close of the hearing, which the tax administrator may extend for an additional sixty (60) days, the tax administrator shall serve a final determination on the decision, setting forth the tax administrator’s determination of the decision that was challenged. The final determination shall be served on the challenger either personally or by U.S. mail to the most recent address for the challenger in the tax administrator’s records. Service is effective upon deposit of the final determination in the U.S. mail.

(Ord. 5581 § 1 (part), 2022)