(a) The department of administrative services shall be under the control of a director of administrative services who shall be accountable to the city manager to carry out the duties of this department. The duties of the department of administrative services shall be as follows:
(1) Provide administrative support for the finance committee of the city council;
(2) Management and preparation of the city's budget reports in coordination with the city manager and in accordance with the requirements set forth in the Municipal Code and City Charter, includes analysis and review of citywide revenue and expenses and departmental budget requests;
(3) Provide analytical resources for studies on organization, staffing utilization, management and procedures for the city, in order to provide cost-effective municipal services;
(4) To participate in intermediate and long-range financial planning strategies and to develop and recommend methods for financing city programs and projects;
(5) Manage production of the city's annual financial reports, general-purpose financial statements, and comprehensive annual financial report in accordance with city ordinances, legal requirements and generally accepted accounting principles:
(A) generate appropriate financial reports as required by county, state and federal agencies;
(B) coordinate financial audit activities with appropriate parties (internal and external).
(6) Administer the procurement of supplies, materials and equipment and contracts for general services for the city. Control emergency purchasing in accordance with approved procedures when centralized procurement is impracticable;
(7) Manage and complete the accounts payable and payroll processes;
(8) Operate and maintain the warehouse and storage facilities of the city;
(9) Administer the city's responsibilities regarding surplus property;
(10) Provide centralized mail and messenger services and printing and other duplicating services for all city departments;
(11) Administer the investment of city funds and banking agreements in accordance with city policy and state law;
(12) Administer and manage the issuance of debt by the city or financing authority entities as may be formed by the city from time to time;
(13) Administer and enforce all ordinances and regulations of the city relating to the imposition and collection of city taxes and other miscellaneous accounts receivables, to provide revenue collections services and to collect delinquent receivables;
(14) Administer and supervise real property such as secure easement titles and leases, negotiate for the purchase or disposition of real property on behalf of the city, and manage all property owned by the city and leased to other persons or agencies;
(15) Perform or cause to be performed all duties required by this code or other law of the director of finance, tax administrator, manager of purchasing, supervisor of revenue collections, chief financial officer, city treasurer and city controller;
(16) To perform such other duties as may be required.
(Ord. 5494 § 2 (part), 2020: Ord. 5274 § 3, 2014; Ord. 4274 § 1 (part), 1995)