(a) The minutes of the council shall be kept by the city clerk. The minutes shall be neatly typewritten or printed in a book kept for that purpose, with a record of each particular type of business transacted set off in paragraphs, with proper subheadings.
(b) The minutes shall include a record of all business discussed and all actions taken at regular or special meetings of the council and council standing committees. The minutes shall be action minutes. As soon as possible after each council and committee meeting, the city clerk shall post draft action minutes on the city’s website and transmit a copy to each council member.
(c) The city clerk shall also prepare a summary of discussions and actions taken at all regular and special council meetings and council standing committees. The summaries, or sense minutes, are for the use and convenience of council and the public and shall not be approved by council as official records of proceedings. As soon as possible after each council and committee meeting, sense minutes shall be made publicly available digitally on the city’s website and hard copies available upon request.
(d) At the meeting following posting of the draft action minutes, council minutes shall be agendized by the city clerk for the council’s approval. Corrections to the minutes shall be made at the meeting. Council members may submit their corrections in writing or orally to the city clerk’s office before the time of the meeting. The city clerk shall distribute a written copy of all corrections received during regular business hours to all council members at the meeting.
(Ord. 5423 § 2, 2018: Ord. 5349 § 2, 2015: Ord. 4692 § 1 (part), 2001)