(a) The city clerk shall prepare the agenda of all matters to be submitted to the council at its regular meeting according to the order of business which may be set forth in the council's procedural rules numbering each item consecutively.
(b) Not later than 12:00 noon on the Wednesday preceding the next regular meeting, the city clerk shall be notified by the city manager or city attorney of the titles of all agenda items to be submitted to the council at its next regular meeting. The city clerk shall cause a summarized digest of the agenda to be published in a newspaper of general circulation at least twenty-four hours before each meeting. This section shall be directory so that failure to provide the notification and digest publication shall not prevent addition of matters to the council agenda in any other manner allowed by law.
(c) The city manager, with prior approval of the mayor, is authorized to designate upon the agenda of the council, and the city clerk shall publish in the agenda digest, items that shall be taken up as the first item of business or at a specific time during the course of the meeting. Upon said hour, the council may suspend consideration of the item then under discussion, or may complete consideration of such item, and then must commence consideration of such item for which time is specified, without further action to take said item out of order upon the agenda.
(d) All reports, ordinances, resolutions, contracts, documents or other matters and supporting materials in sufficient quantity for full packet distribution shall to the greatest extent possible be delivered to the city clerk no later than the Thursday preceding the next regular meeting. The city clerk shall prepare the agenda of all such matters according to the order of business which may be set forth in the council's procedural rules numbering each item consecutively. A complete copy of such agenda and the aforesaid supporting materials shall to the greatest extent possible be delivered or mailed to each council member and each department head so as to reach the recipient not later than 7:00 p.m. on the Thursday preceding each council meeting.
(e) The agenda and materials, including any letters from council members to their colleagues concerning agenda items, shall be available to the public, all newspapers of general circulation within the city, and in the office of the city clerk, and shall be delivered to all city libraries, except the Children's Library, by 9:00 a.m. on the Friday preceding each council meeting, and posted in the council chambers during each meeting. Copies of the agenda may be obtained during business hours no later than the Friday preceding the meeting and the day of the meeting at the office of the city clerk, at all city libraries, except the Children's Library, and in the council chambers during each meeting.
(Ord. 4692 § 1 (part), 2001)