208.01 Procedure for approving contracts.
208.02 Participation in contracts with the Ohio Department of Administrative Services.
208.03 Use of goods manufactured in the United States and the City. (Repealed)
208.04 Insurance contracts. (Repealed)
208.05 Use of reverse auction.
208.06 Local bidder preference.
CROSS REFERENCES
Approval of contracts by Board of Control - see CHTR. § 5.03B.
Contracts for utility services without advertising for bids - see Ohio R.C. 9.30
Contracts for work in public buildings and improvements - see Ohio R.C. 153.50 et seq.
Service contracts with County - see Ohio R.C. 307.14 et seq.
Public contracts generally - see Ohio R.C. 735.05 et seq.
Unlawful interest in contracts - see GEN. OFF. 608.10
(a) Those contracts which do not require the approval of the Board of Control shall be signed by the director of the department for the benefit of the department which is entering into the contract.
(b) Those contracts which do require the approval of the Board of Control shall be signed by the director of the department for the benefit of the department which is entering into the contract only after the Board has authorized the signing of a contract and all other requirements have been met, and provided that those contracts awarded following the formal bidding process as required by the Ohio Revised Code shall be signed by at least three members of the Board of Control.
(c) All contracts for auditing services, regardless of amount, shall be first approved by an action of Council. The Finance Director shall furnish to all Council members and the Clerk of Council the City's Annual Report for the prior year at the time such report is filed with the State Auditor. The Finance Director also shall provide for the following for all audits now in process and for all subsequent audits, performed by the State or by private professionals by contract, which subsequent contracts shall include the following provisions:
(1) All Council members and the Clerk of Council shall be notified in writing of any and all post-audit meetings or exit interviews.
(2) All Council members shall have a pre-audit meeting with the auditor.
(3) All Council members and the Clerk of Council shall be provided with copies of the draft of the audit report and copies of the final audit report within two weeks of such report being released by the State Auditor's office.
(d) Expenditures for auditing services shall be charged to the General Fund Account - Finance Statutory, Auditor's Fees, Account #01-06-00-2340, unless Council provides otherwise.
(Ord. 37-1997. Passed 5-12-97.)
(a) The Administrative Officer is hereby authorized to participate, in the name of the City of Norton, in State contracts which the Department of Administrative Services, Office of State Purchasing, has entered into for the purchase of supplies, services, equipment and certain materials, pursuant to Ohio R.C. 125.04 and as further described in Exhibit "A" attached to original Resolution 72-1990, passed September 10, 1990.
(b) The Administrative Officer is hereby authorized to agree, in the name of the City of Norton, to be bound by all contract terms and conditions as the Department of Administrative Services, Office of State Purchasing, prescribes. Such terms and conditions may include a reasonable fee to cover the administrative costs which the Department of Administrative Services incurs as a result of the City of Norton participation in a contract. Further, the Administrative Officer does hereby agree to be bound by all such terms and conditions.
(c) The County Executive is hereby authorized to agree, in the name of the City of Norton, to directly pay the vendor, under each such State contract in which it participates, for items it receives pursuant to the contract, and the Administrative Officer does hereby agree to directly pay the vendor.
(Res. 72-1990. Passed 9-10-90.)
(a) Whenever the Charter or the Codified Ordinances of the City requires a contract for services or supplies to be awarded following a competitive bidding process, the Council may determine that the use of a reverse auction to award such contract is advantageous to the City.
(b) The City, in establishing a reverse auction process shall:
(1) Determine the specifications and requirements of the goods and services to be acquired;
(2) Identify and provide notice to potential sellers concerning the proposed acquisition; and
(3) Establish pre-qualification requirements to be met by a seller to be eligible to participate in the reverse auction.
(c) Prior to conducting a reverse auction, the City shall establish a threshold amount which shall be the maximum amount that the City is willing to pay for the services or supplies to be acquired.
(d) The City shall enter into a contract with a seller which meets the specifications or description of the services or supplies to be procured and whose proposal the City determines to be the most advantageous; provided, that such contract shall also be approved by the Board of Control if required by the Charter.
(e) For purposes of this section, the term "reverse auction" shall mean a purchasing process in which offers or submit proposals in competing to sell services or supplies in an open environment via the internet.
(Ord. 95-2008. Passed 1-12-09.)
(a) The award of all contracts required to be competitively bid under the provisions of the general laws of Ohio, the Charter or the Codified Ordinances, excluding contracts financed in whole or in part by contributions or loans from any agency of the State of Ohio or United States Government, shall be conducted in accordance with the following provisions:
(1) In determining the bid to be selected, a local bidder shall receive a credit equal to 2.0 percent of the lowest bid submitted by a non-local bidder. This credit shall not exceed ten thousand dollars ($10,000).
(2) The City shall indicate in all its invitations to bid and specifications for all contracts required to be competitively bid, excluding contracts financed in whole or in part by contributions or loans from any agency of the State of Ohio or United States Government, that it shall apply a local bid preference as outlined in this section in the evaluation and award of bids received.
(b) For purposes of this section, the term "local bidder" means an individual or business entity:
(1) Whose principal place of business is located within the corporation limits of the City of Norton as registered in official documents filed with the Secretary of State of the State of Ohio; or
(2) The business entity has retail, wholesale or manufacturing facilities within the corporation limits of the City, the business entity makes capital investment in the City, and the business entity pays City income taxes.
(Ord. 53-2010. Passed 6-28-10.)