(A) (1) Public notice shall be posted prior to all Library Board meetings and shall be in accordance with the current State Department of Justice Attorney General’s Public Records and Meetings Manual.
(2) Meeting notices and agendas regarding Library Board meetings shall be made available via the city website and a printed agenda shall be posted in designated posting locations within the community.
(3) Special meetings may be called at any time by the Chairperson of the Library Board or by three voting members of the Library Board by written notice served upon each member, the Library Director and the public, at least 24 hours before the time specified for the proposed meeting.
(B) The city’s Library Board shall meet at least once a quarter at times and places to be designated by the Library Board. Meetings shall generally be held at 7:00 p.m., on the third Wednesday of each month in the Program Room of the Public Library (31334 NW Commercial Street).
(C) (1) Robert’s Rules of Order, latest revised edition, shall be used as the guideline for conduct of Library Board meetings, except in those cases where specific provisions contrary to Robert’s Rules are provided herein.
(2) The Library Board has an obligation to be clear and simple in its procedures and in the consideration of the questions coming before it. It should avoid invoking the finer points of parliamentary rules which may serve only to obscure the issues and arouse the suspicion of the audience at public meetings and the citizens of the city in general.
(D) CONFLICTS OF INTEREST is defined in ORS Ch. 244. In the event that any Library Board member shall have an actual or a potential conflict of interest with respect to any matter before the Library Board, the Library Board member shall announce such conflict on the record prior to any consideration, deliberation or decision of the Library Board on the matter and may be excused from the Library Board until consideration of the matter is complete. In any vote on such a matter, an excused Library Board member shall not be considered present for purposes of a quorum.
(E) Board members are responsible to:
(1) Attend scheduled Library Board meetings;
(2) Come prepare to contribute to the discussion of issues and business to be addressed at scheduled meetings, having read the agenda and all background material;
(3) Discuss openly and weigh carefully matters which may come before the Board expressing and exploring diverse viewpoints;
(4) Respect the confidential nature of Library business while being aware of and in compliance with state’s Public Records Law, being ORS 192.001 et seq.;
(5) Fulfill state and city legal requirements such as reviewing bills and conducting business according to statutes and ordinances; and
(6) Respect and support the majority decision of the Library Board.
(Prior Code, § 1.25.070) (Ord. 302, passed 11-18-2002; Ord. 311, passed 11-3-2003; Ord. 377, passed 11-17-2008; Ord. 390, passed 5-3-2010; Ord. 393, passed 6-20-2011)