(A) Agenda development.
(1) The Chairperson and Library Director shall prepare an agenda of the business to be presented at a Library Board meeting. The order of discussion of business at Library Board meetings shall be determined by the Chairperson of the Library Board or by the Library Director. Agendas for each meeting shall be submitted by the Library Director to the City Recorder for posting purposes.
(2) The Library Board agenda shall include the flag salute, roll call, approval of prior minutes, communications from the public on non-agenda items, new business, old business, staff reports and other agenda categories as directed by the Chairperson or Library Board.
(3) Each agenda shall include the time, date and place of the meeting and a brief description of the matters to be considered.
(4) Library Board members may request of the Chairperson or Library Director that specific items be placed on an agenda. Matters raised as “new business” which are not itemized as agenda items shall, unless emergency conditions exist, or upon majority vote of the Board, be deferred to the next regular or special meeting as an agenda item.
(5) No item of business shall be added to an agenda after 5:00 p.m. on the Friday of the week preceding the week of the Library Board meeting for which the agenda has been prepared.
(6) The Board shall vote on only matters that appear on the agenda for that meeting. Library Board members and the Chairperson shall endeavor to have subjects they wish considered submitted in time to be placed on the agenda.
(B) Consent agenda. In order to make more efficient use of meeting time, the Chairperson may place requests for minute approval and other items which are routine in nature and concerning which no debate is expected on a “consent agenda” to be considered at the next regular meeting. Any item placed on the consent agenda shall be removed for separate discussion at the request of the Chairperson or a Library Board member prior to the time a vote is taken on the consent agenda items. All remaining items on the consent agenda shall be disposed of by a single motion “to adopt the consent agenda”, which shall not be debatable. Adoption of the consent agenda shall be by the affirmative vote of all Library Board members present at the time the vote is taken and shall have the same effect as a separate vote for each item. If there are dissenting votes, each item in the consent agenda shall be voted upon separately in the usual manner.
(Prior Code, § 1.25.090) (Ord. 302, passed 11-18-2002; Ord. 311, passed 11-3-2003; Ord. 377, passed 11-17-2008; Ord. 390, passed 5-3-2010; Ord. 393, passed 6-20-2011)