A. A fee may be charged, pursuant to the schedule determined by the Mayor in a written policy, to cover the actual cost of duplicating a record.
B. When the City compiles a record in a form other than that normally maintained by the City, the actual costs under this section may include:
1. The cost of staff time for summarizing, compiling, or tailoring the record either into an organization or media to meet the requester's request.
2. The cost of staff time for search, retrieval, and other direct administrative costs for complying with a request.
3. In case of fees for a record that is the result of computer output other than word processing, the actual incremental cost of providing the electronic services and products together with a reasonable portion of the costs associated with formatting or interfacing the information for particular users and the related administrative costs.
4. An hourly charge under this subsection B may not exceed the salary of the lowest paid employee who, in the discretion of the City Recorder, has the necessary skill and training to perform the request.
5. No charge may be made for the first quarter hour of staff time.
6. The judiciary shall establish fees by rules of the state judicial council.
C. The City may fulfill a request, without charge, if it determines that:
1. Releasing the record primarily benefits the public rather than a person;
2. The person requesting the record is the subject of the record, or an individual specified in subsection 2.65.050B of this chapter.
3. The rights of persons requesting the records are directly implicated by the information in the record, and the requester is impecunious.
D. A person who believes that there has been an unreasonable denial of a fee waiver may appeal the denial in the same manner as a person appeals when inspection of a public record is denied under this chapter.
E. If a person requesting a record does not establish a right to an expedited response, the City may charge a person for the actual cost of any City supervision provided under section 2.65.120 of this chapter and for the actual cost of segregating nonpublic information from public information.
F. The City may not charge a fee for:
1. Reviewing a record to determine whether it is subject to disclosure; or
2. Inspecting a record.
G. All fees received under this section shall be retained as a dedicated credit to recover the actual costs and expenses incurred by the City in providing the requested record or record series.
H. The City may require payment of past fees and future estimated fees before beginning to process a request if the fees are expected to exceed fifty dollars ($50.00) or the requester has not paid fees from previous requests. (Ord. 16-17)