The City Manager or authorized representative is hereby appointed and shall serve as the City Purchasing Agent. The City Manager shall have the authority to delegate, in whole or in part and in writing, the responsibilities and authority for carrying out all aspects of the purchasing system. Subject to the provisions in this chapter, the duties and responsibilities of the City Purchasing Agent shall include, but not necessarily be limited to, the following:
(A) To prepare, distribute and maintain rules, regulations and procedures to implement the provisions of this chapter for the effective administration of the purchasing system and for the sale of surplus property;
(B) To purchase or contract for all supplies and contractual services needed by the city, in accordance with purchasing rules, regulations and procedures as provided for in this chapter and such other rules and regulations as shall be prescribed;
(C) Act to procure for the city the highest quality in supplies and contractual services at the least expense to the city, taking quality and fitness into account;
(D) To discourage uniform bidding and to endeavor to obtain as full and open competition as possible on all purchases and sales;
(E) To keep informed of current developments in the field of purchasing, prices, market conditions and new products;
(F) To ensure the inspection of all supplies and equipment purchased to guarantee conformance with specifications and adherence to standards of quality;
(G) To direct the transfer of surplus or unused supplies and equipment between departments, as needed;
(H) To sell all supplies, equipment and other property of the city which has been declared surplus or which has become unsuitable for city use;
(I) To maintain financial and other records as necessary for the efficient operation of the purchasing system;
(J) To prescribe and maintain such forms as are necessary for administration of the purchasing system;
(K) To declare vendors who default on their quotations as irresponsible bidders and to disqualify them from receiving any business from the city for a stated period of time, subject to review of the City Council.
(`83 Code, § 3.24.040) (Ord. 82-3 (part), 1982; Ord. 2016-07 § 1, 2016)