(a) Certificate of Registration Applications. To obtain a Certificate of Registration to construct, own, or maintain any system within the City, or to obtain a renewal of a Certificate of Registration issued pursuant to this Chapter, an application must be filed with the City on the form adopted by the Department of Engineering/Building which is hereby incorporated by reference. All applications shall be accompanied by a certificate of insurance and by a one hundred dollars ($100) application fee, which will pay for internal processing and administrative costs associated with the application process. If an application is incomplete, the City will notify the applicant within ten (10) calendar days which notification will include details of all incomplete sections. The timeframe upon which the City will act on an application will toll while the applicant corrects the incomplete application. The City will act on applications for collocation within ninety (90) calendar days, and applications for new facilities within one hundred fifty (150) calendar days from the date an application is received; unless otherwise agreed upon by the City.
(b) Application Information. The applicant shall keep all of the information required in this Section current at all times, and shall notify the City of any changes to the information within thirty (30) days following the date on which the applicant has knowledge of such changes. The information provided to the City at the time of application shall include but not be limited to:
(1) Applicant's name, legal status (i.e. partnership, corporation, etc.), street address, email address, and telephone and facsimile numbers.
(2) The name, street address, email address and telephone and facsimile numbers of a representative or representatives designated by the applicant to address emergencies and inquiries regarding facilities owned or operated by the applicant. At least one representative shall be available at all times. The applicant shall provide specific instruction for contacting said representative in the case of an emergency, and shall update said instruction and contact information as necessary to ensure the information provided to the City is current at all times.
(3) A certificate of insurance provided to meet the requirements of this Section shall:
A. Verify that an insurance policy has been issued to the applicant by an insurance company licensed to do business in the State of Ohio;
B. Verify that the applicant is insured on an occurrence basis against claims for personal injury, including death, as well as claims for property damage arising out of the use and occupancy of the rights-of-way by the applicant, its officers, agents, employees and contractors; and placement and use of facilities in the rights-of-way by the applicant, its officers, agents, employees and contractors, including, but not limited to, protection against liability arising from any and all operations, damage of underground facilities, explosion, environmental release, and collapse of property;
C. Require zero-dollar defense deductibles and name the City, its elected officials, officers, employees, agents and volunteers as additional insureds as to whom the comprehensive general liability and completed operation and products liability insurance required herein are applicable and in force for whom defense will be provided as to all such coverages;
D. Require that the City be notified thirty (30) days in advance of cancellation of, or coverage changes in, the policy. The liability insurance policies required by this Section shall contain the following endorsement: "It is hereby understood and agreed that this policy may not be diminished in value, be canceled, nor the intention not to renew be stated, until thirty (30) days after receipt by the City, by registered mail, return receipt requested, of a written notice addressed to the City Manager of such intent to cancel, diminish, or not to renew." Within thirty (30) days after receipt by the City of such notice, and in no event later than five (5) days prior to cancellation, the applicant (or provider) shall obtain and provide to the City Manager a certificate of insurance evidencing appropriate replacement insurance policies.
(4) Satisfy the requirements for comprehensive liability coverage, automobile liability coverage and umbrella coverage as follows:
A. Comprehensive general liability insurance: comprehensive general liability insurance to cover liability, bodily injury, and property damage must be maintained. Coverage must be written on an occurrence basis, with the following minimum limits of liability and provisions, or their equivalent:
1. Bodily injury each occurrence: one million dollars ($ 1,000,000). Annual aggregate: three million dollars ($3,000,000).
2. Property damage each occurrence: one million dollars ($1,000,000). Annual aggregate: three million dollars ($3,000,000).
3. Personal injury annual aggregate: three million dollars ($3,000,000).
B. Completed operations and products liability shall be maintained for six (6) months after the termination of a Certificate of Registration.
C. Property damage liability insurance shall include coverage for the following hazards: E - explosion, C - collapse, U - underground.
(5) Comprehensive auto liability insurance: comprehensive auto liability insurance to cover owned, hired, and non-owned vehicles must be maintained. Applicant may maintain comprehensive auto liability insurance as part of applicant's comprehensive general liability insurance; however, the insurance is subject to approval by the City Manager or her or his designee. Coverage must be written on an occurrence basis, with the following limits of liability and provisions, or their equivalent:
A. Bodily injury each occurrence: one million dollars ($1,000,000). Annual aggregate: three million dollars ($3,000,000).
B. Property damage each occurrence: one million dollars ($1,000,000). Annual aggregate: three million dollars ($3,000,000).
(6) Additional insurance: the City reserves the right in unusual or unique circumstances to require any other insurance coverage it deems reasonably necessary after review of any proposal submitted by applicant.
(7) Self-insurance: those applicants maintaining a book value in excess of twenty million dollars ($20,000,000) may submit a statement requesting to self-insure. If approval to self-insure is granted, applicant shall assure the City that such self-insurance shall provide the City with no less than would have been afforded to the City by a third party insurer providing applicant with the types and amounts of coverage detailed in this Section. This statement shall include:
A. Audited financial statements for the previous year; and
B. A description of the Applicant's self-insurance program.
C. Listing of any and all actions against or claims made against applicant for amounts over one million dollars ($1,000,000) or proof of available excess umbrella liability coverage to satisfy all total current claim amounts above twenty million dollars ($20,000,000).
(8) City's examination of, or failure to request or demand, any evidence of insurance in accordance with this Chapter shall not constitute a waiver of any requirement of this Section and the existence of any insurance shall not limit applicant's obligations under this Chapter.
(9) Documentation that the applicant maintains standard workers' compensation insurance as required by law. Similarly, the applicant shall require any subcontractor to provide workers' compensation insurance in amounts required by law for all of the subcontractor's employees.
(10) If the applicant is a corporation, a copy of the certificate of incorporation (or its legal equivalent), as recorded and certified to by the secretary of state (or legal equivalent) in the state or country in which incorporated.
(11) A copy of the applicant's certificate of authority (or other acceptable evidence of authority to operate) from the PUCO and/or the FCC and any other approvals, permits, or agreements as set out in Section 931.05.
(12) Upon request of the City, a narrative (or if applicable PUCO/FCC application information) describing the applicant's proposed activities in the City including credible information detailing the applicant's financial, managerial, and technical ability to fulfill the applicant's obligations under this chapter and carry on the applicant's proposed activities.
(c) Criteria for Issuance of a Certificate of Registration. In deciding whether to issue a Certificate of Registration, the City shall consider:
(2) Whether issuing of the Certificate of Registration will be consistent with this Chapter.
(3) Whether the applicant has submitted a complete application and has secured all certificates and other authorizations required by law in order to construct and operate a system in the manner proposed by the applicant;
(4) Whether the applicant is delinquent on any outstanding liabilities owed to the city, state, a state agency, or a political subdivision;
(5) Whether the applicant has the requisite financial, managerial, and technical ability to fulfill all its obligations under this ordinance and the issuance of a Certificate of Registration; and
(6) Any other applicable law.
(Ord. 17-O-17. Passed 2-7-17.)