TITLE 2
FINANCE AND TAXATION
FINANCE AND TAXATION
CHAPTER 1
GENERAL FINANCE PROVISIONS
GENERAL FINANCE PROVISIONS
SECTION:
2-1-1: Depositories Designated; Deposit Of Funds
2-1-2: Purchasing Agent; Determinations
2-1-3: Purchasing Policies, Limits
2-1-4: Initiation Of Purchase Activities
2-1-5: Purchase Requests; Bid Requirements; Contract
2-1-6: Change Orders
2-1-7: Payment Of Claims
2-1-8: Code Of Conduct; Conflict Of Interest
2-1-9: City Officers Restricted
2-1-10: Internal Controls
A. Use Of Designated Depositories: Banks and all savings and loan associations which are incorporated under federal or state law may be designated as depositories for the funds of the city. The city treasurer shall deposit daily all public funds received by him in such banks or savings and loan associations. (1987 Code § 7-101)
B. Funds Secured: The deposits of the city shall be secured pursuant to the security for local public deposits act, 62 Oklahoma Statutes section 517.1 et seq. (1987 Code § 7-102; amd. 2004 Code)
The city council shall appoint a purchasing agent or agents for the city. The purchasing agent shall determine, before purchases are made, that:
A. Funds are available;
B. The purchase is within the budget of the department;
C. The purchase is within the scope of the program for which the request is made; and
D. The department head has made the request for purchase. (1987 Code § 7-103)
A. Except as otherwise provided by applicable law or ordinance, all city purchases shall be made by the city purchasing agent. The City Manager shall act as purchasing agent unless otherwise provided by this Code or any other city ordinance consistent with applicable law. The City Manager is authorized to make any purchases that he/she deems necessary for the proper functioning of the city government, provided that all purchases shall conform strictly to the conditions of the budget.
The City Manager may appoint such deputy purchasing agents as shall seem advisable and confer upon them authority to act in such amounts and such circumstances as he/she shall determine, however the purchasing authority of any deputy purchasing agent shall not exceed $1000.00.
B. Pursuant to law and applicable ordinances, the city manager or his designated deputy shall, if budgeted by the City Council and/or McLoud Public Works Authority, contract for and purchase or shall issue purchase orders for all supplies, materials and equipment for the offices, departments and agencies of the city government and public works authority in an amount not exceeding $30,000. Such contracts and purchases shall be made without prior approval of the City Council or Public Works Authority, if budgeted. If the city manager contracts for or issues purchase orders for supplies, materials or equipment with funds not previously budgeted, he may only expend up to $10,000, for City expenditures, or $20,000 for Public Works without prior approval of the City Council, or McLoud Public Works Authority, as the case may be. However, nothing contained in this subsection shall be construed to prohibit the expenditure of funds, the making of purchases or the letting of contracts in an emergency involving the health, safety and welfare of the City, when, in the reasonable opinion of the City Manager, such purchase or contract cannot await the calling of a special or emergency meeting of the City Council or Public Works Authority. (1987 Code § 7-104; amd. Ord. 2004-17, 9-9-2004; Ord. 2022-04, 9-23-2021)
A. Requisitions: All requests to purchase goods and services shall be initiated by the appropriate department upon completion and presentation of a purchase requisition to the purchasing agent. Such requisitions shall contain information sufficient for the purchasing agent to procure such goods and services.
B. Determinations: Upon receipt of the completed purchase requisition, the purchasing agent shall make the determinations required in section 2-1-2 of this chapter.
C. Duties Of Purchasing Agent: If all criteria in subsection B of this section are met, the purchasing agent shall: (1987 Code § 7-105)
1. For purchases under the limits established by subsection 2-1-3B of this chapter: (Ord. 2001-09, 9-13-2001)
a. Approve the purchase requisition;
b. Encumber funds for the purchase; and
c. Initiate a purchase order and place the order. (1987 Code § 7-105)
2. For purchases over the limits established by subsection 2-1-3B of this chapter, present the purchase request to the city council for disposition. (1987 Code § 7-105; amd. Ord. 2001-09, 9-13-2001)
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