A. Prompt Payment: Payment of all claims shall be prompt and within the availability of funds.
B. Submitting Requests: Requests for payment shall be submitted upon the appropriate claim form and accompanied by a signed certificate of completion.
C. Review: The purchasing agent shall review each claim to verify that the goods and services are within the scope of the contract or purchase order, and that such goods and services have been received.
D. Approval At Council Meeting: The purchasing agent will submit the claim for approval at the next regular or special meeting of the city council. (1987 Code § 7-108)
E. Making Payment; Signatures Required: Upon approval by the city council, payment for the claim or purchase order shall be made. Payment shall be made by warrant, check, or other instrument which shall bear signatures of two (2) city officials who are authorized to sign warrants, checks, or other instruments. (Ord. 1992-02, 4-9-1992; amd. 2004 Code)