(A) General. An individual seeking issuance of a permit shall file an application with the Town Manager on forms provided by the town.
(B) Filing period. An application for a permit shall be filed with the Town Manager at least 30 business days, and no more than 180 days prior to the time at which it is proposed to conduct the parade or special event. The Town Manager shall not approve any application for a permit when the Town Manager finds that there is a conflict in both schedule and location (venue) with some other event for which a permit has been previously granted.
(C) Contents. The application for a permit shall set forth the following information:
(1) The name, address, and telephone number of the individual seeking to conduct such parade or special event;
(2) If the special event is proposed to be conducted for, on behalf of, or by an organization, then the name, address, and telephone number of the headquarters of the organization, and of the authorized, and responsible, heads of such organization;
(3) The name, address, and telephone number of the person to be in charge of the special event, and who will accompany him or her, and carry the permit at all times;
(4) The date on which the parade, or special event, is to be conducted, and the hours that such special event will start and terminate;
(5) If the proposed activity involves closing a town road, then the proposed route to be traveled, including the starting point and the termination point, shall be denoted on the application. The applicant shall include a statement as to whether the special event is proposed to occupy all, or any, portion of the width of any street within the town. If the road is a state street, written permission must be provided from the State Department of Transportation;
(6) The approximate number of persons who, and animals and vehicles which, will constitute such special event; the general type of animals, and general description of the vehicles;
(7) If the parade, or special event, is designed to be held by, or on behalf of, or for any individual or entity other than the applicant, the applicant for such permit shall file, with the Town Manager, a written document from the person, or entity, proposing to hold the special event, authorizing the applicant to apply for the permit on the person’s, or entity’s, behalf; and
(8) The location by address, or commonly known name of any assembly area that the applicant proposes as the venue, together with a description of the activities planned during the event, including, but not limited to, a description of any sound amplification equipment that will be used during the assembly.