(A) At the beginning of the film planning process, the location manager should contact the film liaison to discuss the planned film production, and to obtain a copy of the film application. Prior to the submittal of the application, a pre-production meeting is required between the film liaison and the location manager. Other agencies may be included in this meeting as needed. A complete listing of all anticipated locations with tentative dates is requested at this time, as the film liaison, or other agency representatives, may know of possible conflicts with town services, local events, or other filming activities of which the location manager may not be aware.
(B) The production company should complete the application with required attachments, and return it to the film liaison no later than 30 days prior to film production. The film liaison will review the application for completeness, and route the application to the appropriate town staff for acknowledgment of service, and operations support for the event and for comment. When all requirements listed on the application have been met, the film liaison will issue a film permit to the location manager for the specific film production activity at the specified times and locations. The town reserves the right to deny film activities that, in the town’s view, pose a threat to public health and safety, and/or if determined that the production company will be unable to provide adequate services to ensure public health and safety during the activity. The film liaison may convene the appropriate town staff to meet with the location manager prior to issuing the permit, and as needed after the permit is issued to facilitate coordination of activities and services.