The procedure for the preparation, certification, authentication and approval of such pay and reimbursement rolls shall be as follows:
(a) After the end of each pay period the Controller shall furnish to each department, office or bureau payroll and reimbursement work sheets upon which shall be indicated, as shown on existing records on file in the Controller’s office, the names and employee numbers of all persons employed or authorized to be reimbursed in such department, office or bureau, the respective codes or positions under which such persons are employed, and the salary or wage rates of each employee specified thereon, together with other designations, symbols or notations, required by law or as may be required by the Controller.
(b) The officer or employee authorized by the charter to expend the funds of a department, office or bureau shall cause to be made on such work sheets any changes or adjustments necessary for current payroll and reimbursement purposes, and after such changes or adjustments, if any, are made, such officer or employee shall certify to the accuracy of such work sheets; provided, however, that such officer or employee may by written designation, authorize an employee in the same department, office or bureau to make such certification, in which event a notice thereof giving the name and signature of the employee so designated and authorized, shall be filed with the Controller. The work sheets so certified shall be returned to the Controller for his verification and auditing.
(c) From such work sheets so certified, as hereinbefore provided, final pay and reimbursement rolls shall be prepared in the office of the Controller extending the amount of earnings and entering thereon all mandatory and other authorized deductions and reimbursement amounts for each person whose name appears thereon. The Controller will show on a certification and approval form the amounts to be charged for payroll and reimbursements to the departmental funds and accounts.
(d) Thereafter such pay and reimbursement rolls shall be submitted to the respective departments, offices or bureaus for official certification, authentication and approval in the manner and by the persons, as provided for in the charter or other provisions of law. The officer or employee authorized by the charter or other provisions of law to expend the funds of any department, office, or bureau shall authorize the transfer of such funds to the General Payroll and Reimbursement Fund in an amount not to exceed that shown on the certification and approval form in Section 4.196(c).
(e) Each such pay and reimbursement roll so certified, authenticated and approved shall be returned to the Controller who shall submit the same to the Board of Civil Service Commissioners for its certification, pursuant to Charter Section 1020, and upon such certification by said Board, each such payroll shall be filed with the Controller who shall audit, certify and approve the same in the manner provided by the charter.
SECTION HISTORY
Based on Ord. No. 88,707.
Amended by: Ord. No. 107,432; Ord. No. 141,335, Eff. 1-17-71; Ord. No. 173,308, Eff. 6-30-00, Oper. 7-1-00.