1) Oversight committees may be appointed or created by the mayor or vice mayor or may be created by a majority vote of council to examine specific governmental operations or functions proper for council oversight. Non-council members may be appointed to serve on an oversight committee when assistance of others is required. Only council members shall be voting members of an oversight committee. A quorum of an oversight committee shall be a majority of its voting members. When an oversight committee is created, it shall be given a task, which shall include its mission and purpose, and a time frame for its existence. For any oversight committee already in existence, its task and time frame shall be established within thirty (30) days of adoption of this rule.
2) Prior to making appointments to any oversight committee created by council or the vice mayor and whose members are appointed by the vice mayor, the vice mayor shall consider recommendations from the council and the mayor. The provisions of rule 4.101 notwithstanding, members shall serve for the life of the committee or one (1) year from the date of appointment, whichever is shorter. Members may be reappointed to the committee. The membership roster of every oversight committee shall be updated and circulated to every council member and the mayor at least once a year. The roster shall be made available to the public at all times.
3) Each oversight committee shall establish a schedule of regular meetings stating the time and place of each meeting and shall make an agenda for each meeting available to the public prior to the meeting. Minutes of oversight committee meetings shall be taken and shall be made available to the public and circulated to every council member no later than immediately following the next meeting of the committee. Recommendations for ordinance amendments, resolutions, or policy changes shall be presented at work session by the chair of the oversight committee.
(Res. No. 599-2023, § 2, 11-2-23)