148.12  DISPUTES CONCERNING INFORMATION IN A SYSTEM.
   (a)   If any person disputes the accuracy, relevance, timeliness or completeness of the personal information pertaining to him or her that is maintained in any personal information system, he or she may request the personal information system officer to investigate the current status of the information. Within a reasonable time thereafter and following a reasonable, diligent investigation, the disputant shall be notified of the results of the investigation and the nature of any corrective action which will be taken. The information retained in the system must be in compliance with Section 148.08(b), and any inaccurate or unverifiable information must be deleted.
   (b)   If a disputant is not satisfied with the result of actions taken under subsection (a) hereof, the personal information system officer shall assist the disputant in preparing:
      (1)   A statement of 100 words or less which explains the basis for his or her dispute and which will be included in any subsequent transfer, report of dissemination of the information; or
      (2)   A notation of 100 words or less which states that the disputant protests against the use of the information for being inaccurate, irrelevant, outdated or incomplete and which will be included in any subsequent transfer, report or dissemination of the information.
   (c)   Whenever a statement is filed pursuant to subsection (b) hereof, the personal information system officer shall prepare a brief statement to be included in all dissemination of the disputed information which states that the dispute is considered frivolous or irrelevant and states the basis for that opinion. The presence of contradictory information in the file is not alone a sufficient basis for considering the dispute frivolous or irrelevant.
   (d)   Whenever information is deleted or disputed, pursuant to subsections (a) and (b) hereof, the personal information system officer shall, at the written request of the disputant, furnish notification of the deletion or a copy of the disputant's statement to any person specifically designated by the disputant. Whenever a dispute arises under this section, the disputant shall be notified in writing that he or she has the right to request the notification provided by this paragraph.
(Ord. 18-14.  Passed 6-2-2014.)