(A) The purpose of the concept plan is to provide the village with sufficient information to evaluate a proposed minor subdivision or to evaluate a proposed major subdivision at an early stage in the process so as to allow such alterations in plans as may be necessary prior to the applicant incurring large expenditures in the preparation of formal plats.
(B) Application. Applications for concept plan approval shall contain such information as may be required from time to time by the Planning Commission or the City Council but in all instances shall be provided utilizing aerial photography mapping and shall include the following:
(1) Name for file identification. The proposed development shall be given a name for identification purposes, such name being unique to the village and Hamilton County in order to avoid duplication and confusion with previously recorded plats.
(2) Location and description of property. Location of property by township, section number, subdivision (with block and lot numbers), place or locality name as applicable shall be specified, and in the case of unsubdivided properties, location on roads by which property is reached.
(3) The location and name of all adjacent subdivisions, if any, and names of owners of adjacent unsubdivided and subdivided property within 100 of the boundaries of the proposed subdivision.
(4) Information as to ownership:
(a) Name, address and telephone number of the legal owner, beneficial owner or owners and any persons enjoying options or rights to acquire the property and a statement of last instrument conveying title to, or beneficial ownership of, or options with respect to, each parcel or property involved in the proposed subdivision, giving grantor, grantee, date and land records involved.
(b) Display of any existing legal rights-of-way or easements affecting the property.
(c) Listing of all existing covenants on the property, if any.
(d) Name, address and telephone number of engineer, surveyor and other professionals and technicians responsible for surveys and for subdivision design.
(5) Boundary of the property. The boundary of the property, accurate in scale, shall be shown by bold lines. The bearing and distance of each course in the boundary outline shall be provided.
(6) Existing rights-of-way; buildings. The true relationship between the boundary of the property and the rights-of-way of existing roads upon which it may border, together with the location of existing improvements in such rights-of-way shall also be provided. Existing permanent buildings shall be shown and dimensioned from property lines.
(7) Resource protection analysis. The applicant shall prepare a map identifying the natural resource areas on the site and, pursuant to § 154.115, shall calculate the amount of resource protection land on which development is not permitted. The map shall be drawn at a scale of 100' to the inch (100 = 1").
(8) Preliminary inventory and analysis of the site and any adjacent properties. To the extent that they relate to that site, such inventory and preliminary analysis shall address topography; waterways, wetlands and drainage; historic features; adjacent land uses and zoning; utilities and related easements; riding trails, roadways and traffic circulation; and other information critical to an understanding of the capability of the site to accommodate development.
(9) Preliminary subdivision proposal, including alternatives thereof, describing proposed uses and densities; general lot and roadway layout.
(10) Existing topography showing contours at two-foot intervals, streams, springs, swamps, rock outcrops, buildings, wooded areas, or other features likely to affect the plan. All contours shall be on U.S.G.S. datum and shall be determined from current field data or aerial photography. If any part of the proposed subdivision is subject to flooding, a line indicating the water surface elevation of the 100-year flood shall be shown on the drawing.
(C) Notification of neighboring property owners. All property owners within 100 feet of the boundaries of the tract of land being considered for subdivision shall be notified by the village in person or by certified mail a minimum of 15 days prior to the Planning Commission hearing on the proposed subdivision.
(D) Staff review. Upon a determination of completeness, as provided in § 154.022, the application for concept plan approval shall be reviewed by the City Manager, the Village Engineer and the Green Areas Advisory Committee. The City Manager, the Village Engineer and the Green Areas Advisory Committee shall review the concept plan in accordance with their duties described in § 154.136 and shall each submit a report thereon to the Planning Commission within 15 working days of receipt of a complete application.
(E) Planning Commission review and action. The Planning Commission shall review the concept plan at a regularly scheduled meeting within 30 working days following receipt of the report or reports from the City Manager, the Village Engineer, and the Green Areas Advisory Committee. The Planning Commission shall, within 15 working days from the close of the meeting, approve, conditionally approve or disapprove the concept plan.
(Ord. 25-89, passed 9-25-89; Am. Ord. 03-97, passed 2-24-97)