The managing director shall adopt rules regarding the maintenance and storage of public records for all city agencies pursuant to HRS Chapter 91. The regulations are complementary to HRS Chapter 92F, and must provide for, but not be limited to:
(1) Guidelines to be used in determining which documents must remain confidential to prevent invasions of privacy;
(2) Segregation of all public records into confidential files and files open to public inspection;
(3) Maintenance of separate storage facilities for open and confidential files;
(4) Listing (by title) of all records in confidential files; and
(5) Certification by the corporation counsel that each document contained in confidential files is not a public record as defined in § 1-24.1.
(Sec. 5-16.2, R.O. 1978 (1983 Ed.)) (1990 Code, Ch. 6, Art. 12, § 6-12.2)